Administrative Specialist I: Records, Data & Meetings

City of Dallas; Dallas (TX); On-site; USD 49,000 - 55,000; Full time

Job summary

City of Dallas is seeking an Administrative Specialist I to provide entry-level administrative support across divisions, including information dissemination, records management, and basic accounting tasks. You will assist in meetings, reports, and publishing, while ensuring compliance with policies and procedures.

The role requires strong MS Office skills, customer service ability, and the capacity to train others.

Qualifications

• High school diploma or GED required.
• Three years of admin support experience with multiple functions.
• Experience with accounts payable/receivable, procurement, budget analysis, contracts.
• Equivalencies accepted as listed.
• Pass background check and drug test.
• No felonies or misdemeanors within specified periods.
• Strong communication and organizational skills.
• Knowledge of MS Office and IT equipment preferred.

Responsibilities

• Prepares, interprets, and disseminates information concerning departmental programs and procedures; prepares, edits, and distributes correspondence, reports, studies, forms, and documents.
• Plans and supports department programs; develops, coordinates, and maintains record keeping and filing systems; handles petty cash and performs general accounting duties.
• Assists in developing administrative or technical policies and procedures for programs or projects.
• Coordinates, organizes, and facilitates meetings, conferences, and seminars for department or division; coordinates work between units.
• Compiles and analyzes data; runs monthly division reports; supports senior staff with data and dissemination of information.
• Assists in preparing presentations for administrative hearings.
• Researches, designs, edits publications such as brochures, forms, manuals; supports document and publishing tasks.
• Develops training materials and provides training for subordinate staff; ensures licenses and paperwork are up to date.
• Responds to inquiries regarding rules and procedures; provides excellent customer service; monitors inventory and procurement.

Skills

Office practices

Customer service

Office software

Administrative procedures

Lead and train

Policy interpretation

Verbal & written communication

Relationship building

Education

High school diploma or GED

Tools

MS Office

Job description

City of Dallas is seeking an Administrative Specialist I to provide entry-level administrative support across divisions, including information dissemination, records management, and basic accounting tasks. You will assist in meetings, reports, and publishing, while ensuring compliance with policies and procedures.

The role requires strong MS Office skills, customer service ability, and the capacity to train others.