Office Operations & Coordinator

Kelly; Providence (RI); On-site; USD 28,000 - 39,000; Full time

Job summary

Kelly is seeking an experienced Office & Purchasing Coordinator in Providence, RI to support our operational operations and purchasing needs.

You will serve as the first point of contact, manage vendors and purchase orders, coordinate meetings and events, maintain inventory, and ensure smooth front-desk operations and onboarding. Strong organization and communication are required, with a 7:00–4:30 shift and pay around $24 per hour.

Qualifications

• 2-5 years of administrative or office management experience
• Excellent communication and interpersonal skills
• Strong organizational and multitasking abilities
• Professional demeanor and customer service orientation

Responsibilities

• Serve as first point of contact; welcome and screen visitors
• Issue badges; notify staff of arrivals
• Maintain lobby/reception; coordinate customer visits and tours
• Manage shared spaces and conference rooms
• Stock breakroom and office supplies
• Handle mail, packages, and shipments
• Coordinate office vendors and support internal meeting logistics
• Purchase office, breakroom, PPE, and facility supplies
• Maintain supply inventory
• Process purchase orders/invoices with accounting
• Maintain vendor documents (W-9, insurance, contacts)
• Track annual questionnaires; assist with onboarding
• Organize SDS library and ensure accessibility
• Track chemical inventory and support labeling/hazard docs
• Maintain waste logs; support compliance documentation
• Coordinate company events and engagement activities
• Support logistics for meetings and celebrations

Skills

Office coordination

Vendor management

Customer service

Communication

Job description

We are looking for an experienced Office & Purchasing Coordinator for our client in Providence, RI.

• Shift: 7 - 4:30pm
• Pay: $24

Responsibilities

• Serve as first point of contact; welcome and screen visitors
• Issue badges; notify staff of arrivals
• Maintain lobby/reception; coordinate customer visits and tours
• Manage shared spaces and conference rooms
• Stock breakroom and office supplies
• Handle mail, packages, and shipments
• Coordinate office vendors and support internal meeting logistics
• Purchase office, breakroom, PPE, and facility supplies
• Maintain supply inventory
• Process purchase orders/invoices with accounting
• Maintain vendor documents (W-9, insurance, contacts)
• Track annual questionnaires; assist with onboarding
• Organize SDS library and ensure accessibility
• Track chemical inventory and support labeling/hazard docs
• Maintain waste logs; support compliance documentation
• Coordinate company events and engagement activities
• Support logistics for meetings and celebrations

Qualifications

• 2-5 years of administrative or office management experience
• Excellent communication and interpersonal skills
• Strong organizational and multitasking abilities
• Professional demeanor and customer service orientation

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location, and job type.

Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan.

Get a complete career fit with Kelly®.

You’re looking to keep your career moving onward and upward, and we’re here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.