Office Operations & Projects Coordinator

Pape-Dawson Engineers; Fort Myers (FL); On-site; USD 40,000 - 55,000; Full time

Job summary

Pape-Dawson Engineers in Fort Myers, FL is seeking an Office Coordinator to support day-to-day office operations and project teams. You will coordinate services, maintain spaces, greet visitors, and prepare documents, ensuring a responsive and productive environment.

Ideal candidates have a HS diploma (associates/bachelor preferred) and 3+ years in office coordination, with strong MS Office skills and experience with permitting coordination.

Qualifications

• High school diploma or equivalent; associate/bachelor's preferred.
• 3+ years in office coordination or similar role.
• Experience supporting office operations and project teams.
• Experience with permitting coordination preferred.
• Proficient in Microsoft Office; ERP, document management or BI systems preferred.
• Strong written and verbal communication and interpersonal skills.
• Excellent organizational and time-management abilities; attention to detail.

Responsibilities

• Coordinate day-to-day office services, supplies, shared spaces, mail, deliveries, and related operational needs.
• Greet and assist visitors and callers professionally and ensure timely communication and message handling.
• Maintain conference rooms and shared office areas to ensure they are organized, presentable, and appropriately stocked.
• Maintain office supply inventory and coordinate orders and deliveries.
• Coordinate overnight shipments, courier requests, incoming correspondence, and the pick-up and delivery of engineering documents.
• Create, edit, and produce letters, proposals, reports, spreadsheets, memorandums, and other business documents.
• Provide documentation and coordination support to project managers, senior leaders, and project teams.
• Provide permitting coordination support to design teams, including tracking and supporting required documentation and submittals.
• Process and distribute sensitive and confidential information with discretion.
• Maintain, retrieve, and organize corporate documents, records, and reports using company systems and technology.
• Coordinate calendars, schedules, meetings, training, travel arrangements, and related logistics as requested.
• Prepare meeting materials and agendas and coordinate catering and logistics for internal and client-facing meetings and events.
• Monitor office operational needs and coordinate with appropriate internal teams or service providers to resolve routine issues.
• Support Project Managers by preparing and editing proposals, coordinating required documentation, and processing new project setup requests within company systems to ensure accurate and timely project initiation.
• Provide office and project support across teams as needed.

Skills

Microsoft Office

Organizational skills

Time management

Communication skills

Interpersonal skills

Detail-oriented

Customer service

Education

High school diploma or equivalent

Associates or Bachelor's degree preferred

Tools

ERP systems

Document management systems

Business intelligence systems

Job description

Pape-Dawson Engineers in Fort Myers, FL is seeking an Office Coordinator to support day-to-day office operations and project teams. You will coordinate services, maintain spaces, greet visitors, and prepare documents, ensuring a responsive and productive environment.

Ideal candidates have a HS diploma (associates/bachelor preferred) and 3+ years in office coordination, with strong MS Office skills and experience with permitting coordination.