Senior Office Operations Manager

Pape-Dawson Engineers; Fort Myers (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Pape-Dawson Engineers in Fort Myers, FL seeks an experienced Office Manager to oversee daily operations and administrative staff. You will implement office policies, supervise staff, manage records, and assist with onboarding and HR tasks.

The role supports project teams and senior leadership across the firm. The successful candidate will have at least seven years in admin/office management, strong MS Office skills, confidentiality experience, and a background in the AEC industry.

Qualifications

• Seven years of experience in an administrative or office management role.
• High school diploma or equivalent; Associate degree preferred.
• Experience handling highly confidential information.
• Strong leadership to supervise administrative staff.
• Advanced proficiency in Excel and Word.
• Excellent verbal and written communication.
• AEC industry experience and Deltek Vantagepoint familiarity preferred.
• Mon-Fri 8:00 AM - 5:00 PM with occasional overtime.

Responsibilities

• Supervise administrative staff, delegating tasks and monitoring workload.
• Collaborate with senior leadership to develop and implement office policies and procedures.
• Oversee office supply inventory, ordering materials and cost-effective purchasing.
• Maintain office equipment and coordinate repairs or replacements.
• Process and distribute confidential information and documents.
• Coordinate calendars, schedules, meetings, trainings, and travel for project teams and senior leadership.
• Prepare meeting agendas and coordinate catering for luncheons and meetings.
• Assist with onboarding and training new employees.
• Evaluate administrative staff performance and provide feedback, coaching, and support.
• Manage office correspondence including drafting reports, proposals, letters, memorandums.
• Support multiple Project Managers and VPs with documentation for project delivery.
• Provide general administrative support: filing, scanning, faxing, etc.
• Serve as a point of contact for employees regarding procedures and resources.
• Foster a positive office culture with team-building activities.

Skills

Office leadership

MS Office

Excel

Communication

Multitasking

HR onboarding

AEC familiarity

Education

High school diploma

Associate degree preferred

Tools

Deltek Vantagepoint

Job description

Pape-Dawson Engineers in Fort Myers, FL seeks an experienced Office Manager to oversee daily operations and administrative staff. You will implement office policies, supervise staff, manage records, and assist with onboarding and HR tasks.

The role supports project teams and senior leadership across the firm. The successful candidate will have at least seven years in admin/office management, strong MS Office skills, confidentiality experience, and a background in the AEC industry.