Office Operations & Onboarding Coordinator

Worldwide-Medical-Staffing; Mesa (AZ); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) retirement plan

Paid time off and holidays

Opportunities for professional growth

Job summary

Worldwide-Medical-Staffing is seeking an Office Administrator in Mesa, AZ to oversee day-to-day administrative operations. You will support onboarding, set up workstations, manage supplies, and liaise with IT and vendors to keep systems running smoothly.

The role requires strong organizational skills, excellent communication, and the ability to manage multiple priorities in a fast-paced staffing environment.

Qualifications

• 2+ years of experience in office administration, coordination, or a related role.
• Proficient in Microsoft Office Suite and comfortable with cloud-based tools (e.g., Google Workspace, Slack, etc.).
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines in a fast-paced setting.

Responsibilities

• New Hire Onboarding & Workstation Setup: coordinate onboarding logistics, set up workstations, email accounts, and software access.
• Office Supply & Equipment Management: maintain supplies, monitor inventory, and manage vendor relationships within budget.
• Answer main phone line and handle general inquiries.
• Manage outside vendors (Phone, Internet, IT) and coordinate celebrations/events.

Skills

MS Office

Google Workspace

Slack

Communication skills

Organizational skills

Job description

Worldwide-Medical-Staffing is seeking an Office Administrator in Mesa, AZ to oversee day-to-day administrative operations. You will support onboarding, set up workstations, manage supplies, and liaise with IT and vendors to keep systems running smoothly.

The role requires strong organizational skills, excellent communication, and the ability to manage multiple priorities in a fast-paced staffing environment.