Office Operations & MSP Coordinator

Paylocity; Colorado Springs (CO); On-site; USD 52,000 - 78,000; Full time

Job summary

USA Triathlon is seeking an Office Operations Coordinator to manage daily office administration and serve as the internal point of contact for MSP coordination and related technology follow‑up. This role emphasizes office operations, staff support, vendor coordination, and administrative tracking.

The MSP handles technical execution; this role ensures needs, approvals, equipment logistics, and staff communications are clearly conveyed and followed through.

Qualifications

• Strong organization, follow‑up, tracking, and administrative coordination.
• Experience coordinating office operations, vendors, invoices, supplies.
• Comfortable working with an MSP, vendors, staff, and leadership to keep requests moving and clarify next steps.
• Strong written and verbal communication; translate staff needs into clear action items.
• Comfortable using Microsoft 365 tools such as Outlook, Teams, Excel, SharePoint, or OneDrive.

Responsibilities

• Office Operations and Administrative Support: manage mail, postage, supplies, and vendor coordination.
• MSP Coordination and Internal Technology Follow‑Up: coordinate check‑ins, track items, escalate issues.
• Equipment and Staff Technology Logistics: track devices, provisioning, and lifecycle needs.
• Onboarding/Offboarding Coordination: organize rollout, access, and asset returns.
• Vendor, Invoice, and Renewal Tracking: monitor contracts, invoices, and renewals.
• Cross‑Functional Technology Coordination: share updates to stakeholders and track impact.

Skills

Office coordination

Vendor management

MSP liaison

Microsoft 365

Communication

Tools

Outlook

Teams

Excel

SharePoint

OneDrive

Job description

USA Triathlon is seeking an Office Operations Coordinator to manage daily office administration and serve as the internal point of contact for MSP coordination and related technology follow‑up. This role emphasizes office operations, staff support, vendor coordination, and administrative tracking.

The MSP handles technical execution; this role ensures needs, approvals, equipment logistics, and staff communications are clearly conveyed and followed through.