Office & Operations Manager: Reception, Facilities, Events

clearwateranalytics; Chicago (IL); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Health/vision/dental insurance

401(k)

Paid time off

Job summary

Clearwater Analytics is seeking an Office Manager to lead reception operations and admin support in our Chicago office. The role oversees badge access, visitor management, and daily inquiries, ensuring a professional environment.

Responsibilities include coordinating meetings, managing facilities and vendors, assisting with finance-related tasks, and supporting ESG reporting. On-site working five days a week with comprehensive benefits.

Qualifications

• 4+ years of proven experience as an Office Manager, Receptionist, or similar admin role.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency with Microsoft Office Suite and office management software.
• Must be on-site five days per week (Mon-Fri).

Responsibilities

• Manage reception to maintain a professional environment.
• Manage badge access for employees and visitors, onboarding to termination.
• Handle incoming calls and inquiries, routing to the right personnel.
• Oversee day-to-day office operations and vendor relationships.
• Assist with budget tracking, expense reporting, and invoices with finance.
• Coordinate and support office events, meetings, and team-building.
• Monitor facilities, safety, and emergency procedures; ESG power reporting.

Skills

Office management

Organizational skills

Multitasking

Communication

MS Office

Reception duties

Tools

Microsoft Office

Job description

Clearwater Analytics is seeking an Office Manager to lead reception operations and admin support in our Chicago office. The role oversees badge access, visitor management, and daily inquiries, ensuring a professional environment.

Responsibilities include coordinating meetings, managing facilities and vendors, assisting with finance-related tasks, and supporting ESG reporting. On-site working five days a week with comprehensive benefits.