Chicago Office Manager — Operations & Events Lead

Vantage Risk Companies; Chicago (IL); Hybrid; USD 75,000 - 100,000; Full time

Benefits offered by this job

Bonus potential

Health benefits

Retirement plan

Generous PTO

Flexible work env

Job summary

Vantage Group Holdings Ltd. seeks an experienced Office Manager to run the Chicago office, serve as a central hub for administrative needs, and support colleagues across the organization.

The role involves handling inquiries, managing office operations, coordinating mail and travel, and collaborating with the Distribution team on events and programs. Ideal candidates bring strong organizational skills, experience in a senior admin role, and a proactive, discreet approach.

Qualifications

• Bachelor's or Technical degree or equivalent professional experience preferred.
• Experience in an office management or senior administrative role within financial services or professional services preferred.
• Exceptional organizational and time-management skills with the ability to juggle multiple priorities.
• Outstanding written and verbal communication skills and professionalism.
• High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Handle incoming and outgoing calls and emails with confidentiality and professionalism.
• Manage reception, office flow, and a welcoming environment for the Chicago office.
• Coordinate mail, shipping, and courier needs (FedEx and others).
• Oversee travel and expense administration for designated team members.
• Support onboarding and liaise with landlords on lease matters.
• Plan and execute office events, vendor receptions, and client meetings.
• Maintain office spaces, kitchens, and storage areas in a stocked and clean state.

Skills

Organizational skills

Communication

Microsoft Office

Education

Bachelor's degree or equivalent

Tools

Mobilio

Job description

Vantage Group Holdings Ltd. seeks an experienced Office Manager to run the Chicago office, serve as a central hub for administrative needs, and support colleagues across the organization.

The role involves handling inquiries, managing office operations, coordinating mail and travel, and collaborating with the Distribution team on events and programs. Ideal candidates bring strong organizational skills, experience in a senior admin role, and a proactive, discreet approach.