Lead Office Manager: Reception, Admin & Facilities

Clearwater Analytics, LLC; Chicago (IL); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

health/vision/dental insurance

401(k)

PTO

parental leave

medical leave

STD/LTD insurance benefits

Job summary

Clearwater Analytics, LLC in Chicago is seeking an Office Manager to ensure efficient office functioning, providing administrative support, and managing reception duties. The role requires strong organization, communication, and multitasking in a fast-paced environment, with in-office presence five days a week.

Responsibilities include managing reception, onboarding, badge access, calls, internal communications, procurement, and event coordination, alongside facilities oversight and ESG-related

Qualifications

• 4+ years of proven experience as an Office Manager, Receptionist, or similar administrative role.
• Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
• Excellent communication and interpersonal skills, with a welcoming demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Must be office based 5 days per week (Mon-Friday).

Responsibilities

• Manage reception to maintain a professional environment.
• Manage employees and visitors badge access including onboarding, temporary replacement, and termination.
• Manage incoming calls and inquiries, directing them to the appropriate personnel.
• Prepare and distribute internal communications and reports as needed.
• Oversee day-to-day office operations, ensuring a safe, organized, and efficient environment.
• Manage office supplies inventory, placing orders and maintaining vendor relationships.
• Implement and maintain office policies and procedures to optimize workflow and productivity.
• Assist with budget tracking and expense reporting, collaborating with the finance team on invoices and payments.
• Coordinate and drive office events, meetings, and team-building activities.

Skills

Office management

Multitasking

Communication skills

Microsoft Office

Reception duties

Event coordination

In-office presence

Tools

Microsoft Office Suite

Job description

Clearwater Analytics, LLC in Chicago is seeking an Office Manager to ensure efficient office functioning, providing administrative support, and managing reception duties. The role requires strong organization, communication, and multitasking in a fast-paced environment, with in-office presence five days a week.

Responsibilities include managing reception, onboarding, badge access, calls, internal communications, procurement, and event coordination, alongside facilities oversight and ESG-related