Office & Operations Manager

Pye-Barker Fire & Safety, LLC; Hailey (ID); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Excellent pay

Medical, dental, vision

401K with employer match

Paid vacation and company holidays

Training and Career Development

Job summary

Pye-Barker Fire & Safety, LLC in Hailey, ID seeks an experienced Office Manager to oversee daily operations, administer accounting support, fleet coordination, and compliance with company policies.

You will manage records, assist budgets, process invoices, coordinate travel, and supervise clerical staff, while maintaining professional communication with departments and customers. Strong Excel reporting and CRM access are required.

Qualifications

• At least 5 years of related administrative, office or clerical experience.
• Advanced proficiency with Microsoft Office Suite including Excel, Word and PowerPoint.
• Experience with Excel and be comfortable with managing excel generated reports.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to work independently and in a fast-paced environment.
• Ability to anticipate work needs and interact professionally with customers.
• Excellent verbal and written communication skills.
• Highly organized and detailed oriented.
• Experience in an office setting

Responsibilities

• Manage office staff (recruit, interview, hire, discipline, performance).
• Manages internal users and their permissions for CRM, email, cell phones, office phones, air cards, etc.
• Manages company telecommunications network and communicates with answering service.
• Coordinates with the branches on their fleet needs and communicates with the fleet provider.
• Obtains, renews, and maintains state licenses and permits.
• Maintain integrity of hiring/termination process through the proper application of company policies.
• Manages key vendor accounts, supply inventory, and submits invoices for payment.
• Assist other departments as needed.
• Coordinates travel.
• Assist with projects and event support.
• Maintains email, voicemail boxes and filing system, prepares department meeting agendas, meeting notes and distributes accordingly.
• Interprets, monitors, and analyzes information regarding operating reports, policies and procedures.
• Oversees and coordinates the day-to-day office operations.
• Receives and distributes incoming and outgoing mail.
• Perform other duties assigned by management.

Skills

Office management

MS Office

Excel

Time management

Communication

Independent work

Customer interaction

Tools

CRM

Job description

Pye-Barker Fire & Safety, LLC in Hailey, ID seeks an experienced Office Manager to oversee daily operations, administer accounting support, fleet coordination, and compliance with company policies.

You will manage records, assist budgets, process invoices, coordinate travel, and supervise clerical staff, while maintaining professional communication with departments and customers. Strong Excel reporting and CRM access are required.