Office Operations & Management Assistant

MDDN; Burbank (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

MDDN seeks an organized Reception & Office Manager to support the day-to-day operations of the Burbank office and recording studios. You will welcome staff, artists, clients, and guests, maintain an efficient environment, and assist with scheduling, calendar management, and gear/tracking workflows.

Responsibilities include answering calls and emails, mail delivery, inventory, meeting room prep, vendor coordination, studio security procedures, and supporting events and operations as

Responsibilities

• Act as the first point of contact for guests, artists, and industry professionals.
• Answer and direct phone calls; manage inquiries and company email inboxes.
• Oversee incoming/outgoing mail and deliveries, coordinating with partner companies as needed.
• Maintain cleanliness, organization, and presentation of office and studio spaces.
• Track and manage inventory of office, kitchen, and studio supplies.
• Prepare rooms and hospitality for meetings, sessions, and events.
• Coordinate errands and vendor relationships for supplies and maintenance.
• Run local errands as needed for office, studio, or artist sessions.
• Assist the Director of Operations with office logistics, internal projects, and day-to-day administrative tasks.
• Help maintain an organized, professional environment that reflects the company’s standards.
• Assist with scheduling, calendar management, and coordination of company-wide meetings.
• Maintain equipment tracking systems, gear sign-out workflows, and studio security procedures.

Job description

Role Summary

This role supports the day-to-day administration, hospitality, and operations of the Burbank office and recording studios and serves as a management assistant. This role is responsible for maintaining an organized, welcoming, and efficient environment for staff, artists, clients, and guests while supporting studio operations and office logistics. Occasional evening and weekend work may be required to support studio operations and events.

Key Responsibilities

Reception & Office Management

• Act as the first point of contact for guests, artists, and industry professionals.
• Answer and direct phone calls; manage inquiries and company email inboxes.
• Oversee incoming/outgoing mail and deliveries, coordinating with partner companies as needed.
• Maintain cleanliness, organization, and presentation of office and studio spaces.
• Track and manage inventory of office, kitchen, and studio supplies.
• Prepare rooms and hospitality for meetings, sessions, and events.
• Coordinate errands and vendor relationships for supplies and maintenance.
• Run local errands as needed for office, studio, or artist sessions.
• Assist the Director of Operations with office logistics, internal projects, and day-to-day administrative tasks.
• Help maintain an organized, professional environment that reflects the company’s standards.
• Assist with scheduling, calendar management, and coordination of company-wide meetings.
• Maintain equipment tracking systems, gear sign-out workflows, and studio security procedures.