Office & Studio Operations Coordinator

MDDN; Burbank (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

MDDN seeks an organized Reception & Office Manager to support the day-to-day operations of the Burbank office and recording studios. You will welcome staff, artists, clients, and guests, maintain an efficient environment, and assist with scheduling, calendar management, and gear/tracking workflows.

Responsibilities include answering calls and emails, mail delivery, inventory, meeting room prep, vendor coordination, studio security procedures, and supporting events and operations as

Responsibilities

• Act as the first point of contact for guests, artists, and industry professionals.
• Answer and direct phone calls; manage inquiries and company email inboxes.
• Oversee incoming/outgoing mail and deliveries, coordinating with partner companies as needed.
• Maintain cleanliness, organization, and presentation of office and studio spaces.
• Track and manage inventory of office, kitchen, and studio supplies.
• Prepare rooms and hospitality for meetings, sessions, and events.
• Coordinate errands and vendor relationships for supplies and maintenance.
• Run local errands as needed for office, studio, or artist sessions.
• Assist the Director of Operations with office logistics, internal projects, and day-to-day administrative tasks.
• Help maintain an organized, professional environment that reflects the company’s standards.
• Assist with scheduling, calendar management, and coordination of company-wide meetings.
• Maintain equipment tracking systems, gear sign-out workflows, and studio security procedures.

Job description

MDDN seeks an organized Reception & Office Manager to support the day-to-day operations of the Burbank office and recording studios. You will welcome staff, artists, clients, and guests, maintain an efficient environment, and assist with scheduling, calendar management, and gear/tracking workflows.

Responsibilities include answering calls and emails, mail delivery, inventory, meeting room prep, vendor coordination, studio security procedures, and supporting events and operations as