Office Operations & Logistics Coordinator

Kids2; Providence (RI); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Competitive pay

Flexible hours

Generous benefits

Job summary

Kids2 in Providence, RI is seeking an Office Services Coordinator to support day-to-day operations, keep the workplace clean and fully functional, manage shipping/receiving, inventory, and meeting setup, and collaborate with the Product Coordinator to prepare product samples for team review.

The ideal candidate is highly organized, proactive, hands-on, and capable of juggling multiple tasks with strong attention to detail, vendor coordination, IT coordination, and flexible event support.

Qualifications

• Previous experience in office operations, facilities, workplace services, shipping/receiving, or related role preferred.
• Strong organizational, time-management, and follow-through skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Comfortable handling physical tasks such as lifting packages, moving supplies, setting up furniture or equipment, and handling product samples.
• Strong communication and coordination when working with vendors, landlords, internal teams, IT, and the Product Coordinator.
• Proactive, dependable, and able to work independently.
• Basic familiarity with office technology or workstation setup coordination a plus.

Responsibilities

• Manage all shipping and receiving, including domestic and international shipments.
• Prepare, track, and coordinate outgoing shipments and incoming packages.
• Order, monitor, and maintain inventory of office, kitchen, and shared-area supplies.
• Restock supplies throughout the office to ensure consistent availability.
• Coordinate office maintenance needs and follow up with building management, landlords, and external vendors as needed.
• Perform routine office upkeep to maintain a clean, organized, and professional workspace, including high-traffic areas, conference rooms, and kitchen spaces.
• Set up and break down rooms for meetings, town halls, trainings, and company events.
• Assist with workstation setups, desk moves, and basic office technology coordination in partnership with IT as needed.
• Support office moves, space planning, and seating changes as required.
• Work closely with the Product Coordinator to unpack, organize, label, store, and set up product samples and review materials for team use.
• Assist in packing and preparing product samples and materials for review meetings, internal presentations, and other team needs.
• Track and resolve facility-related requests in a timely manner.
• Purchase supplies and materials as needed, including off-site shopping when required.
• Assist with special projects and other ad hoc workplace operations tasks as assigned.

Skills

Organizational skills

Time management

Follow-through

Multitasking

Physical tasks handling

Communication & coordination

Proactive & dependable

Office technology familiarity

Job description

Kids2 in Providence, RI is seeking an Office Services Coordinator to support day-to-day operations, keep the workplace clean and fully functional, manage shipping/receiving, inventory, and meeting setup, and collaborate with the Product Coordinator to prepare product samples for team review.

The ideal candidate is highly organized, proactive, hands-on, and capable of juggling multiple tasks with strong attention to detail, vendor coordination, IT coordination, and flexible event support.