Office Operations & Facilities Coordinator

Syntax Talent Solutions; Boston (MA); On-site; USD 42,000 - 62,000; Full time

Job summary

Syntax Talent Solutions is seeking an organized Office Coordinator in Boston to keep the daily operations running smoothly. You will support teams across the business with administrative and logistical needs, serve as the go-to for office queries, and help maintain a professional, welcoming environment for staff and visitors.

You will oversee front-desk tasks, greet guests, and assist with onboarding and events while coordinating with facilities and vendors to address maintenance issues as they

Qualifications

• Requires proven experience in office administration or coordination.
• Strong organisational and time-management skills.
• Experience with conference room booking and vendor coordination.

Responsibilities

• Coordinate day-to-day office operations, including opening/closing and supplies management.
• Oversee conference room scheduling, set-up, and turnover.
• Primary contact for facilities issues with building management and vendors.
• Provide administrative support: data entry, mail handling, and document prep.
• Greet visitors, manage reception duties, and maintain a professional first impression.
• Support internal meetings and events logistics and refreshments as needed.
• Monitor and enforce office procedures for safety and efficiency.
• Assist onboarding logistics for new employees, including workspace setup and access.

Skills

Office administration

Attention to detail

Calendar management

Communication skills

Independent worker

Vendor management

Event support

Office software

Education

High school diploma

Associate/Bachelor's degree preferred

Tools

Microsoft Office

Google Workspace

Job description

Syntax Talent Solutions is seeking an organized Office Coordinator in Boston to keep the daily operations running smoothly. You will support teams across the business with administrative and logistical needs, serve as the go-to for office queries, and help maintain a professional, welcoming environment for staff and visitors.

You will oversee front-desk tasks, greet guests, and assist with onboarding and events while coordinating with facilities and vendors to address maintenance issues as they