Office Administrator

Insight Global; San Diego (CA); On-site; USD 42,000 - 57,000; Full time

Job summary

Insight Global is seeking an Office Administrator / Client Relations Coordinator in San Diego to be the face of the organization, handling inquiries, coordinating appointments, and supporting sales and design teams. You will maintain lead and client information and ensure smooth day-to-day office operations.

The role emphasizes building relationships, delivering exceptional customer experiences, and working in a collaborative, customer-focused environment.

Qualifications

• 2+ years of experience in office administration, receptionist, customer service, sales support, or related field.
• Strong verbal and written communication skills.
• Professional and customer-focused phone presence.
• Experience scheduling appointments and coordinating calendars.
• Strong organizational and multitasking abilities.
• Proficiency with Microsoft Office Suite and/or Google Workspace.
• Ability to work independently while supporting a team environment.
• High-energy, personable, and relationship-focused personality.
• Detail-oriented with strong follow-through.

Responsibilities

• Manage inbound inquiries and respond promptly.
• Coordinate appointments and calendar scheduling.
• Support sales and design teams with administrative tasks.
• Maintain lead and client information up-to-date.
• Ensure smooth day-to-day office operations.

Skills

Verbal communication

Written communication

Phone presence

Organization

Multitasking

Relationship building

Independent work

Tools

Microsoft Office

Google Workspace

Job description

Job Description

Insight Global is seeking an Office Administrator / Client Relations Coordinator for a premier luxury outdoor living, pool construction, landscaping, and remodeling client in San Diego. This individual will serve as the face of the organization and play a critical role in delivering an exceptional customer experience. The ideal candidate is energetic, professional, and highly organized, with a passion for building relationships and supporting both customers and internal teams. Responsibilities will include managing inbound inquiries, coordinating appointments, supporting sales and design teams, maintaining lead and client information, and ensuring smooth day-to-day office operations. This is an excellent opportunity to join a growing organization where you can make a direct impact on client satisfaction and business growth while working in a collaborative, customer-focused environment.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [e-mail] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

2+ years of experience in office administration, receptionist, customer service, sales support, or related field

Strong verbal and written communication skills

Professional and customer-focused phone presence

Experience scheduling appointments and coordinating calendars

Strong organizational and multitasking abilities

Proficiency with Microsoft Office Suite and/or Google Workspace

Ability to work independently while supporting a team environment

High-energy, personable, and relationship-focused personality

Detail-oriented with strong follow-through