Office & Operations Lead

Ultimate Staffing; Los Angeles (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Ultimate Staffing in Los Angeles, CA is seeking an experienced Office Administrator to manage daily operations and serve as the primary point of contact for employees, visitors, and vendors. You will coordinate calendars, onboarding, and light accounting while supporting payroll preparation and process improvements.

Join a professional team focused on confidentiality and efficient administration, with opportunities to streamline cross-functional projects and vendor relationships.

Qualifications

• 3+ years of office administration or office management experience.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).

Responsibilities

• Manage daily office operations to ensure an organized and professional work environment.
• Serve as primary point of contact for employees, visitors, vendors, and service providers.
• Coordinate office supplies, equipment maintenance, and vendor relationships.
• Schedule meetings, manage calendars, and coordinate company events and travel.
• Maintain filing systems and support onboarding and HR paperwork.
• Assist with reports, presentations, and special projects for management.
• Handle calls, emails, and mail and direct inquiries.
• Process invoices and assist with accounts payable/receivable and expense tracking.
• Support payroll prep by gathering timesheets and maintaining employee records.
• Support process improvements across admin projects and cross-functional teams.

Skills

Office administration

Calendar management

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Job description

Ultimate Staffing in Los Angeles, CA is seeking an experienced Office Administrator to manage daily operations and serve as the primary point of contact for employees, visitors, and vendors. You will coordinate calendars, onboarding, and light accounting while supporting payroll preparation and process improvements.

Join a professional team focused on confidentiality and efficient administration, with opportunities to streamline cross-functional projects and vendor relationships.