Office Operations Lead

Broccoli AI; Lehi (UT); On-site; USD 45,000 - 65,000; Full time

Job summary

Broccoli is seeking an organized Office Manager to be the operational backbone of our Lehi, UT office. You’ll work with People Ops to keep our teams running smoothly—from supplies and facilities to welcoming new employees and customers with a polished first impression. If you love creating order from chaos and take pride in the details, this role is for you.

Broccoli is an equal opportunity employer committed to creating an inclusive environment for all employees.

Qualifications

• 2+ years in an office coordinator, operations, or administrative role.
• Exceptionally organized with strong attention to detail.
• Proactive self-starter who anticipates needs before they become problems.
• Strong communicator — comfortable working with vendors, building management, and internal teams.
• Comfortable with physical tasks including unpacking, assembling boxes, and light lifting.
• Experience with shipping platforms such as FedEx, UPS, or similar.

Responsibilities

• Inventory & swag — Pack and organize inventory as needed; coordinate closely with marketing on swag needs.
• Kitchen & office stocking — Keep the office fully stocked with beverages, snacks, and supplies; ensure common areas stay tidy throughout the day.
• Food ordering – Facilitate daily food ordering for the office, including vendor coordination, dietary accommodations, and delivery logistics; ensure orders are timely, accurate, and within budget.
• Facilities & vendors — Primary contact with building maintenance and landlords for both locations; coordinate office cleaning, repairs, and track issues to resolution.
• Events & logistics — Coordinate in-office events, team lunches, and gatherings including vendor sourcing, setup, and breakdown.
• People support — Team up with People Ops to manage seating assignments, desk setup, and team celebrations such as birthdays and work anniversaries.
• Budget & expenses — Track and maintain Utah office expenditures, ensuring spend stays within budget.
• Health, Safety & compliance — Maintain first aid kits, manage building access, and ensure fire safety and accessibility standards are met; team up with People Ops to ensure Utah office compliance.
• Travel & scheduling — help with team travel where needed, manage conference room calendars and scheduling.
• Internal communications — Draft office announcements, maintain shared resources, and serve as a liaison between leadership and staff.
• General operations — Order office supplies, manage vendor relationships, handle mail and packages, and support ad hoc projects as needed.

Skills

Office coordination

Organization

Proactiveness

Vendor & facilities communication

Attention to detail

Team collaboration

Tools

FedEx

UPS

Job description

Broccoli is seeking an organized Office Manager to be the operational backbone of our Lehi, UT office. You’ll work with People Ops to keep our teams running smoothly—from supplies and facilities to welcoming new employees and customers with a polished first impression. If you love creating order from chaos and take pride in the details, this role is for you.

Broccoli is an equal opportunity employer committed to creating an inclusive environment for all employees.