Office Manager

SevenStar HR; South Bend (IN); On-site; USD 60,000 - 81,000; Full time

Benefits offered by this job

Medical benefits

401K

Starting salary $70,000

Job summary

Effective Hiring is seeking an Office Manager who will oversee the financial, administrative, and operational functions of the business. You’ll lead a team including Job File Coordinators, Administrative Assistants, Receptionist/Dispatchers, and Accounting/HR Administrators, ensuring smooth processes and accurate reporting.

You will manage bookkeeping, cash flow, payroll, budgeting, and compliance while supporting senior leadership with planning and performance metrics.

Qualifications

• Solid bookkeeping knowledge including P&L, balance sheets, cash flow and budgeting.
• Experience leading and supervising office staff and coordinating cross‑functional teams.
• Strong written and verbal communication across departments and with clients.
• Excellent planning, organizational, and analytical skills.
• Construction management experience preferred.
• IICRC or Xactimate certifications preferred but not required.

Responsibilities

• Lead the office team, including training, team meetings, performance reviews, and day-to-day management.
• Oversee bookkeeping, accounts payable/receivable, cash flow, payroll, budgeting, and financial reporting.
• Monitor divisional performance and key metrics; oversee staffing and annual office plan.
• Manage National Accounts, programs, subcontractor, employment, and risk documentation and compliance.
• Coordinate office processes and communication across departments; serve as the SME for office systems and technology.
• Support senior leadership with planning, reporting, performance, and other priorities.

Skills

Strong bookkeeping

Team supervision

Communication skills

Planning & organization

Analytical skills

Construction management

IICRC or Xactimate certs

Education

High school diploma or GED; college degree preferred

Tools

Microsoft Office

QuickBooks

Job description

A great Office Manager has a clear view of the whole operation: the numbers, the people, the processes, and how they all come together to help the business perform at its best.

As Office Manager for Effective Hiring, you’ll have that kind of visibility. You’ll lead a team that includes Job File Coordinators, Administrative Assistants, Receptionist/Dispatchers, and Accounting/HR Administrators, while overseeing the financial, administrative, and operational processes that support the business.

From bookkeeping, cash flow, and payroll to staffing, compliance, team development, and performance reporting, you’ll play a key role in keeping those functions running effectively and the office working well as a whole.

What We Offer

In addition to a starting salary of $70,000 annually, you can expect: a robust benfits package including medical and 401K

What You’ll Do

• Lead the office team, including training, team meetings, performance reviews, and day-to-day management
• Oversee bookkeeping, accounts payable and receivable, cash flow, payroll, budgeting, and financial reporting
• Monitor divisional performance and key metrics, oversee staffing needs, and develop and maintain the office annual plan
• Manage National Accounts and Programs, subcontractor, employment, and risk-management documentation and compliance
• Coordinate office processes and communication across departments and serve as the subject matter expert for office systems and technology
• Support senior leadership with planning, reporting, performance, and other business priorities

What You Bring

• High school diploma or GED; college degree preferred
• Proficiency with Microsoft Office and QuickBooks or equivalent accounting software
• Strong bookkeeping and financial knowledge, including P&L statements, balance sheets, cash flow, and budgeting
• Experience leading and supervising office staff
• Strong communication skills and the ability to coordinate effectively across teams and departments
• Strong planning, organizational, and analytical skills
• Construction management experience preferred
• IICRC or Xactimate certifications preferred but not required