Office Administrator

Vaco Recruiter Services; Portland (TN); On-site; USD 34,000 - 41,000; Part time

Job summary

Vaco Recruiter Services is seeking an Office Manager for a contract/temporary role in Portland, TN. The position is onsite, 4 days per week, with 10-hour shifts. The role handles weekly payroll via a PEO, AP/invoice processing, AR support, HR onboarding, and general office management.

Strong organizational skills and MS Office proficiency are essential. Salary ranges at $25–$30 per hour DOE, with discretionary bonuses and benefits described in the posting.

Qualifications

• Office management experience required.
• Small business experience preferred.
• Experience with payroll, AP, and office operations.
• Strong organizational skills and ability to manage multiple priorities.
• Proficiency with Microsoft Office; payroll software experience preferred.

Responsibilities

• Weekly payroll processing through a PEO.
• Accounts Payable and invoice processing.
• Light Accounts Receivable support.
• HR administration and onboarding.
• General office management and administrative support.
• Process improvement and documentation.

Skills

Office management

Payroll

Accounts payable

Accounts receivable

Microsoft Office

Payroll software

Tools

Microsoft Office

Payroll software

Job description

Office Manager (Contract/Temporary)

• Portland, TN (onsite)
• 4 days/week, 10-hour shifts
• $25–$30/hour DOE

Key Responsibilities

• Weekly payroll processing through a PEO
• Accounts Payable and invoice processing
• Light Accounts Receivable support
• HR administration and onboarding
• General office management and administrative support
• Process improvement and documentation

Requirements

• Office Management experience
• Small business experience preferred
• Experience with payroll, AP, and office operations
• Strong organizational skills and ability to manage multiple priorities
• Proficiency with Microsoft Office; accounting/payroll software experience preferred

Compensation & Benefits

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.

• Discretionary bonuses
• Medical benefits
• Dental benefits
• Vision benefits
• Company 401(k) retirement plan

Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.