Office Operations & Experience Manager

Generalist AI; San Mateo (CA); On-site; USD 70,000 - 110,000; Full time

Job summary

Generalist AI is seeking an Office Manager to oversee the day-to-day operations of our San Mateo campus. You will coordinate vendors, manage budgets, support onboarding, and design scalable systems that keep the workplace running smoothly.

You will sit at the intersection of operations, facilities, HR, and events, driving end-to-end improvements and ensuring a high-velocity, high-functioning environment for a fast-growing AI/robotics company.

Qualifications

• Experience running office operations in fast-paced environments.
• Highly organized with ability to manage multiple parts concurrently.
• Ability to design repeatable processes and workflows.
• Strong ownership and proactive problem solving.
• Comfort coordinating with vendors, employees, and leadership.

Responsibilities

• Running daily office operations and ensuring smooth function.
• Designing and improving systems for office processes and onboarding.
• Managing vendors (cleaning, internet, food, maintenance) and contracts.
• Coordinating deliveries, services, and facility needs.
• Owning office budgets, tracking spend, processing invoices.
• Ensuring office space is organized and productivity-optimized.
• Supporting onboarding (workspace setup, access, equipment).
• Planning team events, meals, and offsites.
• Managing shared spaces and calendars.
• Handling mail, shipping, and admin workflows.
• Identifying bottlenecks and improving the office experience.

Skills

Office operations

Vendor management

Systems thinking

Event planning

Cross-functional collaboration

Job description

Generalist AI is seeking an Office Manager to oversee the day-to-day operations of our San Mateo campus. You will coordinate vendors, manage budgets, support onboarding, and design scalable systems that keep the workplace running smoothly.

You will sit at the intersection of operations, facilities, HR, and events, driving end-to-end improvements and ensuring a high-velocity, high-functioning environment for a fast-growing AI/robotics company.