Office Operations & Executive Support Specialist

Jans Corporation; Sioux Falls, Northern (SD, KY); Hybrid; USD 28,000 - 40,000; Full time

Benefits offered by this job

Cell phone reimbursement

Medical insurance

Dental insurance

Vision insurance

Life/AD&D insurance

Short-Term Disability

401(k) match

Paid holidays

Flexible PTO

Wellness incentives

Employee Assistance Program

Relocation allowance

Family-oriented culture

Job summary

Jans Corporation, a reputable family-owned general contracting company, seeks an Administrative Operations Specialist to drive daily office operations and provide multi-departmental administrative support.

The role partners with Finance/Accounting, HR, and the Executive team to handle onboarding, communications, events, and projects, promoting a collaborative, organized, and customer-focused workplace.

Qualifications

• Minimum 5 years of relevant professional experience in office administration or operations.
• At least 3 years of direct support to executive leadership or senior management.
• Proven ability to manage office logistics independently and take initiative.

Responsibilities

• Proactively manage daily office operations and create a welcoming workspace.
• Coordinate maintenance, repairs, and vendor services.
• Set up meetings and events, manage rooms and logistics.
• Assist Finance/Accounting with administrative tasks as needed.
• Support HR onboarding, orientation, and employee directories.
• Greet visitors and manage calls with a professional, service-oriented approach.

Skills

Office administration

Executive support

Organization skills

MS Office

Communication

Customer service

Problem solving

Light cleaning

Education

Associate degree

Tools

Microsoft Office

HRIS

Accounting software

Job description

Jans Corporation, a reputable family-owned general contracting company, seeks an Administrative Operations Specialist to drive daily office operations and provide multi-departmental administrative support.

The role partners with Finance/Accounting, HR, and the Executive team to handle onboarding, communications, events, and projects, promoting a collaborative, organized, and customer-focused workplace.