Office Operations & Executive Support Specialist

Demant; Eden Prairie (MN); On-site; USD 60,000 - 68,000; Full time

Benefits offered by this job

Medical benefits

24/7 virtual medical care

401(k) with company match

Company-paid life insurance

Disability insurance

HSA/FSA for Health Care or Dependent-C

Pet Insurance

Commuter accounts

Tech discount

Job summary

Diagnostic Group, LLC, part of the Demant Group, seeks an experienced Office Operations Coordinator to oversee daily administrative operations and maintain a professional, welcoming office environment in Minnesota. You will support executives, manage facilities, coordinate events, and ensure compliance with government contracts.

The role requires strong communication, organization, and problem-solving skills with prior office management experience.

Qualifications

• Excellent verbal and written communication.
• Strong customer service and interpersonal skills.
• Exceptional organizational skills and attention to detail.
• Ability to manage multiple projects and competing priorities.
• Strong analytical and critical thinking skills.
• Proficiency with Microsoft Office Suite and business software applications.
• Ability to work independently with minimal supervision.

Responsibilities

• Manage day-to-day office operations, administrative processes, office supplies, equipment, mail services, communication systems, and workplace resources.
• Provide executive support including calendar management, travel arrangements, corporate travel programs, expense reporting, meeting coordination, minutes, and preparation of business documents.
• Serve as the primary point of contact for visitors, vendors, and incoming communications while providing administrative support across departments.
• Coordinate facility operations, maintenance, workplace safety programs, emergency preparedness efforts, vendor relationships, construction projects, and office improvement initiatives.
• Plan and support company meetings, employee events, recognition programs, wellness initiatives, training activities, and employee communications.
• Assist with administrative budgeting, bookkeeping, expense reconciliation, reporting, data analysis, and special projects.
• Maintain company records including vehicle registrations, insurance documentation, emergency notification systems, and other business-critical administrative records.

Skills

Communication

Customer service

Organizational skills

Multi-tasking

Analytical thinking

Microsoft Office

Education

Associate's degree (business/admin)

High school diploma

Tools

Microsoft Office Suite

Job description

Diagnostic Group, LLC, part of the Demant Group, seeks an experienced Office Operations Coordinator to oversee daily administrative operations and maintain a professional, welcoming office environment in Minnesota. You will support executives, manage facilities, coordinate events, and ensure compliance with government contracts.

The role requires strong communication, organization, and problem-solving skills with prior office management experience.