Office Operations & Executive Support Coordinator

HSG Tech Inc.; Addison (IL); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

HSG Tech Inc. is seeking an Office Operations Coordinator to serve as the primary contact for customers, distributors, vendors, and visitors in the Addison office. You will ensure smooth day-to-day operations, maintain a professional, organized workplace, and support senior leadership.

The role requires coordinating office resources, purchases, calendars, travel, events, and confidential documentation while partnering with all departments to deliver exceptional service and efficient operations.

Qualifications

• Associate's or Bachelor's degree preferred; equivalent experience considered.
• 3–5 years in office administration or executive support.
• Proficient with Microsoft Office 365 and business productivity apps.
• Strong communication, organization, and multitasking abilities.

Responsibilities

• Serve as first point of contact for customers, distributors, vendors, and visitors.
• Coordinate day-to-day Addison office operations and ensure a professional environment.
• Manage calendars, travel arrangements, meetings, and confidential executive correspondence.
• Oversee purchasing, vendor relations, and budget tracking for office resources.
• Coordinate events, trainings, onboarding, and cross-functional initiatives.

Skills

Communication skills

Organizational skills

Customer service mindset

Multitasking

Education

Business Administration degree

Tools

Microsoft Office 365

Job description

HSG Tech Inc. is seeking an Office Operations Coordinator to serve as the primary contact for customers, distributors, vendors, and visitors in the Addison office. You will ensure smooth day-to-day operations, maintain a professional, organized workplace, and support senior leadership.

The role requires coordinating office resources, purchases, calendars, travel, events, and confidential documentation while partnering with all departments to deliver exceptional service and efficient operations.