Onsite Office Services & Operations Coordinator

HGA; Minneapolis (MN); On-site; USD 33,000 - 37,000; Full time

Job summary

HGA is seeking an proactive Office Services Coordinator in Minneapolis to support daily operations, shipping, inventory, catering, and workplace services. You will partner with the Senior coordinator to deliver a welcoming, organized environment for employees and guests.

Responsibilities include handling packages, stocking supplies, setting up conference rooms, and collaborating with vendors. Candidates should have a high school diploma, customer service experience, and proficiency with Excel

Qualifications

• High school diploma or equivalent.
• Experience in a customer service environment.
• Ability to learn new processes and systems quickly.
• Strong attention to detail.
• Ability to work well under pressure, multitask, problem-solve, and prioritize.
• Proficiency with Excel, Microsoft Office Suite, and Windows 10.

Responsibilities

• Perform shipping and receiving functions, including handling packages, mail, FedEx, and UPS.
• Operate postage machines and related mailing equipment.
• Order office supplies for the Minneapolis office, including kitchen items.
• Stock and inventory office supplies across all floors.
• Light cleaning and organization of shared spaces (fridge, tidy work areas).
• Assist with catering orders, including setup and handling a variety of food items.
• Inspect copiers, add paper, clear jams, and contact maintenance as needed.
• Work with outside vendors and verify invoices before submission to accounting.
• Maintain records to support reports and supply inventories.
• Distribute office supplies, mail, and packages to designated locations.
• Support filing of office services documents.
• Physically set up conference rooms and arrange furniture/equipment.
• Adapt work hours based on business and event needs.

Skills

Customer service

Multitasking

Attention to detail

Problem solving

Adaptability

Education

High school diploma or equivalent

Tools

Excel

Microsoft Office Suite

Windows 10

Job description

HGA is seeking an proactive Office Services Coordinator in Minneapolis to support daily operations, shipping, inventory, catering, and workplace services. You will partner with the Senior coordinator to deliver a welcoming, organized environment for employees and guests.

Responsibilities include handling packages, stocking supplies, setting up conference rooms, and collaborating with vendors. Candidates should have a high school diploma, customer service experience, and proficiency with Excel