Office Operations & Events Coordinator

Reliance, Inc.; Hammond (IN); On-site; USD 36,000 - 46,000; Full time

Job summary

Reliance, Inc. seeks a capable General Office assistant to perform basic administrative tasks, support staff, and provide receptionist functions in a fast-paced office in Hammond, Indiana.

You will handle a variety of clerical duties, maintain supplies, coordinate meetings and travel, and assist with documents and vendor coordination. 1–2 years of experience and a High School diploma are required; strong MS Office skills are essential.

Qualifications

• 1–2 years of relevant experience or equivalent education and experience.
• High School diploma/GED required.
• Strong proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) and general office software.
• Basic knowledge of clerical and administrative procedures and record keeping.
• Knowledge of principles and practices of basic office management.
• Ability to exhibit high level of professional conduct in an office setting and maintain a professional appearance.
• Ability to follow instructions accurately and with attention to details.
• Proven customer service excellence.
• Ability to multitask, prioritize, and manage time effectively.
• Ability to exercise discretion when handling sensitive/confidential information.
• Excellent oral and written communication skills.
• Ability to initiate and maintain cooperative relationships with coworkers and internal/external customers.

Responsibilities

• Generally responsible for completing basic, routine administrative tasks with detailed instructions.
• Performs a variety of office-oriented tasks to ensure effective administrative operations, office operations and staff support with a focus on customer service and general office skills.
• Ensures the maintenance of a working office environment and furnishes essential office supplies.
• Performs a wide range of administrative and office support activities for the organization and/or managers and supervisors to facilitate the efficient operation of the organization.
• Provides receptionist support, answering, screening and transferring inbound phone calls.
• Receives and directs visitors and/or clients.
• Assists with offsite meetings and event planning including coordination of travel, meals, accommodations and material requirements.
• Organizes and schedules meeting and/or office functions (including catered events) as requested.
• Coordinates with general office vendors while maintaining a professional vendor relationship.
• Provide administrative support by maintaining documentation and filing of as needed.
• Maintains and updates relevant organization charts, phone lists, and/or seating charts.
• Supports various ongoing company administrative programs by placing required orders, managing participant activations and changes, and maintaining documentation, and sharing relevant informational materials.
• Assists with preparing responses for general inquiries, requests, etc., as needed.
• Responsible for adhering to safety processes and protocols.

Skills

Customer service excellence

Multitasking

Attention to detail

Professional conduct

Communication skills

Education

High School diploma/GED

Tools

Microsoft Office

Job description

Reliance, Inc. seeks a capable General Office assistant to perform basic administrative tasks, support staff, and provide receptionist functions in a fast-paced office in Hammond, Indiana.

You will handle a variety of clerical duties, maintain supplies, coordinate meetings and travel, and assist with documents and vendor coordination. 1–2 years of experience and a High School diploma are required; strong MS Office skills are essential.