Office Operations & Events Coordinator

Vantage; Fort Worth (TX); Hybrid; USD 40,000 - 60,000; Full time

Job summary

Vantage Bank seeks a Corporate Office Coordinator to ensure smooth operation of the Fort Worth corporate office. You will manage reception, coordinate meetings, handle mail and deliveries, and provide essential administrative support to leadership and staff.

The role emphasizes maintaining confidential information, assisting with office budgets, and supporting events and culture-building activities while adopting workplace technologies and AI tools to boost productivity.

Qualifications

• High School diploma, GED, or equivalent required; Associate’s, Bachelor’s degree or some college a plus.
• 1–3 years of prior experience in office administration, operations, administrative support, and/or customer service required.
• Demonstrated ability to deliver exceptional customer service while fostering collaborative and professional relationships with employees, vendors, and management.
• Excellent verbal, written, presentation and interpersonal communication skills.
• Proficient computer skills with knowledge of Microsoft Office including Word, Excel, PowerPoint, Adobe, Outlook, Windows and internet research.
• Excellent verbal, written, presentation and interpersonal communication skills.
• Ability to work independently with minimal supervision while performing assigned duties.
• Ability to adapt to change and learn new technologies, including AI tools.

Responsibilities

• Greet visitors and manage reception needs; direct arrivals to appropriate locations.
• Answers, screens, and routes incoming calls; relay messages and resolve routine inquiries.
• Manage incoming/outgoing mail, packages, deliveries, visitor records, and courier coordination.
• Coordinate conference room scheduling, meeting setup, AV needs, and catering.
• Track follow-ups, project deliverables, and recurring admin tasks for timely completion.
• Maintain organized filing systems and confidential information.
• Coordinate office supplies, equipment, inventory, vendors, and service requests.
• Assist with office maintenance, repairs, and service providers; follow through on requests.
• Assist with budgets, expense reports, invoices, receipts, and vendor payments.
• Coordinate and oversee logistics for internal/external meetings and staff events.

Skills

Customer service

Communication

Time management

Organizational skills

Computer skills

Bilingual – English/Spanish

Education

High School Diploma or GED

Associate's or Bachelor's degree

Tools

Microsoft Office

Excel

PowerPoint

Outlook

Adobe

AI tools

Job description

Vantage Bank seeks a Corporate Office Coordinator to ensure smooth operation of the Fort Worth corporate office. You will manage reception, coordinate meetings, handle mail and deliveries, and provide essential administrative support to leadership and staff.

The role emphasizes maintaining confidential information, assisting with office budgets, and supporting events and culture-building activities while adopting workplace technologies and AI tools to boost productivity.