Vantage Office Administrator

North Star Leasing Company; Minnetonka, Northern (MN, KY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Vantage Financial in Minnetonka, MN is seeking a proactive Office Administrator to oversee day-to-day operations, front desk, and budget responsibilities for office supplies and events. You will collaborate with all teams to ensure timely and accurate completion of tasks and uphold company policies.

The role requires 3–5 years in office management, an associate degree or equivalent, and strong leadership with excellent MS Office skills.

Qualifications

• Associate’s degree or equivalent work experience.
• 3-5 years’ experience in office management.
• Minimum 3 years’ experience working in a corporate setting.
• Strong leadership skills.
• Able to work independently and in a team setting.
• Excellent computer skills, including proficiency in Microsoft Word, Excel, Outlook and PowerPoint.

Responsibilities

• Manage the day-to-day operations of the office, including administrative tasks and certain financial management tasks.
• Serve as the primary point of contact for employee inquiries and internal communications.
• Develop and implement office policies and procedures to ensure the smooth running of the office. Maintain compliance with HR policies and Minnesota labor regulations.
• Update proof of insurance for the company.
• Manage the collection for new customers and insurance renewals for existing and new customers.
• Create and implement onboarding for the hiring of new staff members.
• Manage the office calendar and schedule appointments and meetings as required.
• Provide administrative support to the Vantage executive team.
• Manage facilities and other office support services.
• Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement layouts and office systems.
• Assist with the budgeting for all company events including customer visits and sales meetings.
• Collaborate with leasing, credit, marketing, and accounting as needed on projects.
• Backup for lease administration for data entry.

Skills

Leadership

Integrity

Independent working

Team collaboration

Problem solving

Attention to detail

Multitasking

Education

Associate's degree or equivalent

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Vantage Office Administrator

Regular Full Time Administrative Asst Minnetonka, Minnetonka, MN, US

Build Your Future Here:

Thinking of changing jobs or starting your career at a growing company? Well, you are in the right place. Vantage Financial is focused exclusively on helping businesses grow by providing equipment financing for companies in a variety of industries—and by working tirelessly on behalf of vendors and their customers. Our corporate culture attracts, rewards, and provides growth opportunities for all employees. Join us and we will work together to help you achieve your career goals, just like we help thousands of clients reach their financial goals.

Vantage Financial, headquartered in Minnetonka, MN, is a division of Peoples Bank, one of the largest 150 banks in the United States with 130 full-service bank branches in Ohio, West Virginia, Kentucky, Virginia, Washington D.C. and Maryland.

We are proud to share national accolades that celebrate Peoples Bank’s culture and recognize us as a great place to bank and work:

• American Banker Best Banks to Work For in 2021, 2022, 2023, 2024 and 2025
• Top Workplaces USA national award in 2022, 2023, 2024, 2025 and 2026
• Newsweek’s America's Greatest Workplaces 2024, 2025 and 2026
• Forbes America’s Best Banks 2024 and 2025
• Forbes Best-in-State Banks 2020, 2021. 2025 and 2026

At Vantage Financial, we know that there is more to life than work. But we also understand that the quality of the work environment and employee benefits can greatly impact an associate's life. That's why we seek to create a great benefits package for our associates including: 401(k) retirement plan with an employer match, employee stock purchase plan, various education assistance programs, paid vacation and holidays, and much more. For full details of our benefits offerings, please visit: peoplesbancorp.com/about-us/find-a-career/

Our associates are each accountable for living the culture and values of the organization. This includes ensuring actions and behaviors create a positive and collaborative work environment, always acting with integrity and professionalism and providing extraordinary customer service. Our goal is for you to be successful; to that end being reliable in terms of ensuring you are at work on time and work your schedule as well as actively pursuing your performance objectives, will be fundamental in your contributing to the teams' success as well as the organization.

Job Purpose:

This position will be responsible for managing the day-to-day operations of the office, including administrative tasks, managing the front desk and budget responsibilities for office supplies and events. Will work closely with all teams to ensure that tasks are accurately and thoroughly completed within designated timelines.

Job Duties:

• Manage the day-to-day operations of the office, including administrative tasks and certain financial management tasks. Will be responsible for incoming calls, correspondence and general inquiries.
• Will serve as the primary point of contact for employee inquiries and internal communications.
• Develop and implement office policies and procedures to ensure the smooth running of the office. Maintain compliance with HR policies and Minnesota labor regulations
• Update proof of insurance for the company.
• Manage the collection for new customers and insurance renewals for existing and new customers.
• Responsible for Uniform Commercial Code (UCC) monitoring, maintenance and termination as required based upon customer base.
• Create and implement on boarding for the hiring of new staff members.
• Manage the office calendar and schedule appointments and meetings as required.
  • Schedule and plan for the following but not limited to: bi-annual sales meetings, corporate visits, company lunches, charity events etc.
• Maintain accurate records of all office transactions and ensure that all records are up to date.
• Provide administrative support to the Vantage executive team.
• Manage facilities and other office support services.
• Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement layouts and office systems.
• Assist with the planning, executing and maintaining the budget for all company events including customer visits and sales meetings.
• Collaborate with leasing, credit, marketing, and accounting as needed on projects.
• Backup for lease administration for data entry.
• Collect and distribute the mail daily, including FedEx packages or documents that need to be scanned, processed and or filed in the fire safes.
• Ensure the office is stocked with all essentials and supplies.
• Oversee office equipment including computers, monitors, and peripherals; troubleshoot issues and coordinate repairs to ensure minimal downtime.
• Will perform special projects as assigned.

Education, Job Skills and Qualifications:

• Associate’s degree or equivalent work experience.
• 3-5 years’ experience in office management.
• Minimum 3 years’ experience working in a corporate setting.
• Strong leadership skills.
• Acts with integrity.
• Dedicated work ethic.
• Able to work independently and in a team setting.
• Creative along with problem solving skills.
• Strong attention to detail.
• Ability to multitask and maintain organization on all projects.
• Excellent computer skills, including proficiency in Microsoft word, Excel Outlook and PowerPoint.

Basic Qualifications:

• Associate’s degree or equivalent work experience.
• 3-5 years’ experience in office management.
• Minimum 3 years’ experience working in a corporate setting.

Equal Opportunity Employer M/F/Disabled/Vet;
If you are unable to complete this application due to a disability, contact [e-mail] to ask for an accommodation, alternative application process, or other inquiries.