Office Operations & Engagement Specialist

ebm-papst; Telford (TN); On-site; USD 42,000 - 56,000; Full time

Job summary

ebm-papst in Tennessee is seeking an Administrative Assistant to provide essential day-to-day operational and administrative support. The role focuses on maintaining office organization, supporting internal teams, and enhancing employee experience through facility upkeep, communication support, and event coordination.

The ideal candidate will have excellent communication, strong multitasking abilities, and a proactive, problem-solving mindset.

Qualifications

• Strong organizational and time management abilities.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Proficiency with Microsoft 365 (Outlook, Excel, SharePoint preferred).
• Detail-oriented with proactive problem-solving approach.
• Strong written and verbal communication.

Responsibilities

• Manage incoming/outgoing mail and office supplies.
• Maintain office directories, phone lists, and nameplates.
• Coordinate travel and visitor notices across locations; update calendars.
• Order office and kitchen supplies; manage vendor relationships for services.
• Assist with SharePoint file creation and maintenance; provide backup admin support.
• Support meetings and events logistics, including setting up spaces and taking minutes.

Skills

Organizational skills

Communication

Multitasking

Microsoft 365

SharePoint

Detail-oriented

Tools

Microsoft 365

SharePoint

Job description

ebm-papst in Tennessee is seeking an Administrative Assistant to provide essential day-to-day operational and administrative support. The role focuses on maintaining office organization, supporting internal teams, and enhancing employee experience through facility upkeep, communication support, and event coordination.

The ideal candidate will have excellent communication, strong multitasking abilities, and a proactive, problem-solving mindset.