Office & Operations Coordinator — Fast-Paced Logistics Hub

Circle Logistics Inc.; Chicago, Northern (IL, KY); Hybrid; USD 22,000 - 33,000; Full time

Job summary

Circle Logistics is seeking a full-time hourly Office Coordinator to join our Chicago team. This role takes ownership of day-to-day operations, supports management with travel booking and expense reporting, coordinates with vendors, and maintains a productive office environment.

The ideal candidate will have a high school diploma, reliable transportation, ability to lift 50 lbs, and strong communication and organizational skills.

Qualifications

• High school diploma or equivalent required.
• Excellent written and oral communication skills.
• Proficiency in Microsoft Suite and Google Suite required.
• Strong organizational skills and exceptional attention to detail.
• Professional communication style.
• Ability to work in a fast-paced environment and manage multiple tasks.

Responsibilities

• Manage day-to-day office operations for the Chicago location.
• Provide administrative support to management (travel booking, expense reporting).
• Coordinate with vendors and property management for facility repairs and maintenance.
• Maintain inventory of kitchen and office supplies and order as needed.
• Supervise the front office reception area (mail, packages, visitor logs).
• Oversee conference room readiness and catering when scheduled.
• Assist with office events planning and execution and office moves as needed.

Skills

Written & Verbal Communication

Strong Organizational Skills

Professional Communication

Education

High School Diploma

Tools

Microsoft Excel

Google Workspace

Job description

Circle Logistics is seeking a full-time hourly Office Coordinator to join our Chicago team. This role takes ownership of day-to-day operations, supports management with travel booking and expense reporting, coordinates with vendors, and maintains a productive office environment.

The ideal candidate will have a high school diploma, reliable transportation, ability to lift 50 lbs, and strong communication and organizational skills.