Office Coordinator

Circle Logistics Inc.; Chicago, Northern (IL, KY); Hybrid; USD 22,000 - 33,000; Full time

Job summary

Circle Logistics is seeking a full-time hourly Office Coordinator to join our Chicago team. This role takes ownership of day-to-day operations, supports management with travel booking and expense reporting, coordinates with vendors, and maintains a productive office environment.

The ideal candidate will have a high school diploma, reliable transportation, ability to lift 50 lbs, and strong communication and organizational skills.

Qualifications

• High school diploma or equivalent required.
• Excellent written and oral communication skills.
• Proficiency in Microsoft Suite and Google Suite required.
• Strong organizational skills and exceptional attention to detail.
• Professional communication style.
• Ability to work in a fast-paced environment and manage multiple tasks.

Responsibilities

• Manage day-to-day office operations for the Chicago location.
• Provide administrative support to management (travel booking, expense reporting).
• Coordinate with vendors and property management for facility repairs and maintenance.
• Maintain inventory of kitchen and office supplies and order as needed.
• Supervise the front office reception area (mail, packages, visitor logs).
• Oversee conference room readiness and catering when scheduled.
• Assist with office events planning and execution and office moves as needed.

Skills

Written & Verbal Communication

Strong Organizational Skills

Professional Communication

Education

High School Diploma

Tools

Microsoft Excel

Google Workspace

Job description

Circle Logistics is a third-party logistics (3PL) firm focused on delivering three core promises to our customers:

• No Fail Service
• Personalized Communication
• Innovative Solutions

We leverage technology, industry experience, and employee ingenuity to provideindustry-leading transportation solutionsthat keep America moving.

Job Description

We are seeking a full-time hourly Office Coordinator to join our team. This person will provide support for our Chicago office location and is a key player in the day-to-day operations of Circle Logistics. The ideal candidate takes complete ownership of creating a work environment that makes our staff excited to come to the office. This is a great opportunity to take on a role where no day is the same, at a fast-growing company.

What You'll Do:

Manage day-to-day office operations for our Chicago office location

Provide administrative support to our management team (travel booking, expense reporting)

Coordinate with vendors and property management for facility repairs, upgrades, and building maintenance

Maintain inventory of kitchen and office supplies and order new supplies as needed

Clean, organize, and maintain a productive and beautiful work environment in our physical office space

Supervise the front office reception area (mail, packages, visitor logs)

Assemble office furniture as needed

Maintain inventory of kitchen and office supplies and order new supplies as needed

Oversee conference room readiness for scheduled meetings and/or catering, including seating and room setup

Assist with office events planning and execution

Ensure storage rooms are organized, labeled, and clean

Assist with planning and executing office moves as needed

Provide potential support for recruitment initiatives

Qualifications

What You'll Need:

High school diploma or equivalent required

Reliable transportation

Ability to lift an object of 50 lbs

Excellent written and oral communication skills

Proficiency in Microsoft Suite and Google Suite required

Strong organizational skills and exceptional attention to detail

Professional communication style

Ability to work in a fast-paced environment and manage a multitude of tasks

Additional Information

All your information will be kept confidential according to EEO guidelines.

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