Office Coordinator

Circle Logistics; Chicago (IL); On-site; USD 24,796 - 30,307; Full time

Job summary

Circle Logistics in Chicago is seeking a full-time, in-office Office Coordinator to support daily operations and keep our team productive.

You will manage office operations, assist management with travel and expenses, coordinate vendors, maintain supplies, supervise front desk, prep conference rooms, help organize events, and support recruitment efforts as needed.

Qualifications

• High school diploma or equivalent required.
• Excellent written and oral communication skills.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Manage day-to-day office operations for the Chicago location.
• Provide administrative support to management (travel booking, expense reporting).
• Coordinate with vendors and property management for repairs and maintenance.
• Maintain inventory of kitchen and office supplies and reorder as needed.
• Supervise front office reception (mail, packages, visitor logs).
• Prepare conference room readiness for meetings and catering.
• Assist with office events planning and recruitment support as needed.

Skills

Organization

Communication

Multitasking

Professional demeanor

Education

High school diploma

Tools

Microsoft Suite

Google Suite

Job description

Circle Logistics is a third-party logistics (3PL) firm focused on delivering three core promises to our customers:

• No Fail Service
• Personalized Communication
• Innovative Solutions

We leverage technology, industry experience, and employee ingenuity to provide industry-leading transportation solutions that keep America moving.

We are seeking a full-time hourly Office Coordinator to join our team. This person will provide support for our Chicago office location and is a key player in the day-to-day operations of Circle Logistics. The ideal candidate takes complete ownership of creating a work environment that makes our staff excited to come to the office. This is a great opportunity to take on a role where no day is the same, at a fast-growing company.

What You'll Do:

• Manage day-to-day office operations for our Chicago office location
• Provide administrative support to our management team (travel booking, expense reporting)
• Coordinate with vendors and property management for facility repairs, upgrades, and building maintenance
• Maintain inventory of kitchen and office supplies and order new supplies as needed
• Clean, organize, and maintain a productive and beautiful work environment in our physical office space
• Supervise the front office reception area (mail, packages, visitor logs)
• Assemble office furniture as neededMaintain inventory of kitchen and office supplies and order new supplies as needed
• Oversee conference room readiness for scheduled meetings and/or catering, including seating and room setup
• Assist with office events planning and execution
• Ensure storage rooms are organized, labeled, and clean
• Assist with planning and executing office moves as needed
• Provide potential support for recruitment initiatives

What You'll Need:

• High school diploma or equivalent required
• Reliable transportation
• 100% in-office, no remote possibility
• Ability to lift an object of 50 lbs
• Excellent written and oral communication skills
• Proficiency in Microsoft Suite and Google Suite required
• Strong organizational skills and exceptional attention to detail
• Professional communication style
• Ability to work in a fast‑paced environment and manage a multitude of tasks

All your information will be kept confidential according to EEO guidelines.