Office & Operations Coordinator

Kids for the Future; Springfield (MO); On-site; USD 25,000 - 28,000; Full time

Job summary

Catholic Charities of Southern Missouri is seeking an Office Manager to oversee daily operations, coordinate building activities, and support staff and visitors with warmth and professionalism.

The role requires 3–5 years of administrative experience and a valid driver’s license. Competitive hourly base pay and non-exempt status reflect the essential nature of the position within a mission-driven organization.

Qualifications

• High school diploma or equivalent.
• 3-5 years of administrative and clerical experience.
• Valid driver’s license, a reliable vehicle, and proof of insurance.

Responsibilities

• Organize building-wide operations and procedures (i.e., supply management, budgeting, safety drills, activities/events, meetings, celebrations, etc.)
• Collaborates with agency administrative leadership areas (HR, Facilities, Finance, Programs, etc.) to stay up to date on agency information and procedures.
• Ensure building efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment.
• Oversee day-to-day building activities as the main point of contact in the reception area, receiving volunteers and donors.
• Provide administrative support for tasks such as answering phones, sorting mail, coordinating travel, taking and distributing meeting minutes, and preparing documents.
• Collaborate with facilities to manage space/infrastructure planning (moves, additions, changes to workstations) and provide resources when requested.
• Perform other related duties as assigned.
• Manage end-to-end procurement for organizational and program supply orders.

Skills

Administrative experience

Clerical experience

Driver's license

Education

High school diploma or equivalent

Associate degree in office administration

Job description

Catholic Charities of Southern Missouri is seeking an Office Manager to oversee daily operations, coordinate building activities, and support staff and visitors with warmth and professionalism.

The role requires 3–5 years of administrative experience and a valid driver’s license. Competitive hourly base pay and non-exempt status reflect the essential nature of the position within a mission-driven organization.