Office Manager

Kids for the Future; Springfield (MO); On-site; USD 25,000 - 28,000; Full time

Job summary

Catholic Charities of Southern Missouri is seeking an Office Manager to oversee daily operations, coordinate building activities, and support staff and visitors with warmth and professionalism.

The role requires 3–5 years of administrative experience and a valid driver’s license. Competitive hourly base pay and non-exempt status reflect the essential nature of the position within a mission-driven organization.

Qualifications

• High school diploma or equivalent.
• 3-5 years of administrative and clerical experience.
• Valid driver’s license, a reliable vehicle, and proof of insurance.

Responsibilities

• Organize building-wide operations and procedures (i.e., supply management, budgeting, safety drills, activities/events, meetings, celebrations, etc.)
• Collaborates with agency administrative leadership areas (HR, Facilities, Finance, Programs, etc.) to stay up to date on agency information and procedures.
• Ensure building efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment.
• Oversee day-to-day building activities as the main point of contact in the reception area, receiving volunteers and donors.
• Provide administrative support for tasks such as answering phones, sorting mail, coordinating travel, taking and distributing meeting minutes, and preparing documents.
• Collaborate with facilities to manage space/infrastructure planning (moves, additions, changes to workstations) and provide resources when requested.
• Perform other related duties as assigned.
• Manage end-to-end procurement for organizational and program supply orders.

Skills

Administrative experience

Clerical experience

Driver's license

Education

High school diploma or equivalent

Associate degree in office administration

Job description

• Base Pay $18.50 - $20.00 / Hour
• Job Category LifeHouse
• Employee Type Non-Exempt

Contact information

• Name Human Resources
• Phone [phone]

Why You’ll Love This Position:

Are you an organized, energetic multi-tasker who loves creating a welcoming and efficient workplace? As Office Manager, you’ll be at the heart of our daily operations, ensuring smooth office procedures, coordinating building-wide activities, collaborating with agency leadership, and supporting staff and visitors with warmth and professionalism. From managing supplies and safety drills to assisting with on-boarding and agency communications, you’ll play a vital role in keeping everything running seamlessly. If you’re passionate about organization, teamwork, and making a difference, we invite you to apply!

What You’ll Do:

• Organize building-wide operations and procedures (i.e., supply management, budgeting, safety drills, activities/events, meetings, celebrations, etc.)
• Collaborates with agency administrative leadership areas (i.e., HR, Facilities, Finance, Programs, etc.) to stay up to date on agency information and procedures.
• Ensure building efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment.
• Oversee day-to-day building activities as the main point of contact in the reception area, receiving volunteers and donors.
• Provides administrative support when needed to assist with administrative duties such as answering phones, sorting and distributing mail, coordinating travel arrangements, takinga and distributing meeting minutes, and preparing documents/reports.
• Collaborate with facilities to manage all aspects of space/infastructure planning (i.e., moves, additions, changes to workstations) and provide answers, resources, and solutions when requested.
• Perform other related duties as assigned.
• Manage and oversee the end-to-end procurement process for orgonizational and program supply orders.

Catholic Social Teachings

Possesses a strong commitment to the mission of Catholic Charities, including the understanding of Catholic Social Teaching and the ability to demonstrate the philosophy and values of the agency. The identity of the agency is clearly Catholic, and as such, Catholic Charities adheres to the social and moral teachings of the Catholic Church.

Requirements

All you need for success

Minimum Qualifications

Required:

• High school diploma or equivalent.
• 3-5 years of administrative and clerical experience.
• This position requires a valid driver’s license, a reliable vehicle, and proof of insurance.

Preferred:

• Associate degree in office administration or related field.

Physical:

• Seeing: Must be able to read and follow instructions - 75-100%
• Smell: Must be able to smell items such as smoke and gases etc. - 0-24%
• Hearing: Must be able to hear to effectively communicate with clients, vendors, and coworkers - 75-100%
• Sitting: Must be able to sit for long periods of time - 50-74%
• Standing/Walking: Must be able to stand or move about worksite - 75-100%
• Climbing/Stooping/Kneeling: Must be able to stoop or kneel, reach from ground level to overhead to pick up products, place items on upper shelves, in storage spaces, etc. Lift products over shoulders height. Climb stairs or ladders - 50-74%
• Lifting/Pulling/Pushing: Must be able to lift and carry up to 30 pounds - 50-74%

If you have questions about this position, please contact:

Catholic Charities of Southern Missouri is an Equal Opportunity Employer.