Office Operations Coordinator

Humanity HR Consulting; Denver (CO); On-site; USD 39,743 - 43,050; Full time

Job summary

Delwest Development Corporation is seeking an Office Administrator to be the first contact for visitors and to keep the office running smoothly with attention to detail, proactive support, and comfort with technology, including AI tools.

The role covers front office duties, scheduling, mail handling, vendor coordination, and basic accounting support to maintain a well-organized and professional workspace in Denver, CO.

Qualifications

• 2+ years of administrative or office support experience.
• Strong organizational skills and attention to detail.
• Professional communication skills, both written and verbal.
• Reliable, proactive, and able to manage responsibilities independently.
• Ability to handle multiple tasks in a structured office environment.
• Proficiency with standard office tools (email, calendars, document management).
• Reliable transportation to and from the office and for occasional errands.

Responsibilities

• Answer and direct incoming phone calls in a professional manner.
• Greet and assist visitors, clients, and vendors.
• Maintain a polished and organized front office environment.
• Manage company email and general office communications.
• Order and restock office and kitchen supplies.
• Maintain organization of common areas (kitchen, conference rooms, supply areas).
• Ensure the office remains clean and presentable (in coordination with cleaning crew).
• Sort, scan, and distribute incoming mail daily.
• Prepare and send outgoing mail and packages (USPS, FedEx, etc.).
• Run occasional office errands (post office, FedEx, etc.) as needed.
• Maintain organized digital and physical filing systems.
• Manage conference room scheduling and company calendar.
• Support general office coordination and logistics.
• Water plants, replace batteries, and assist with general office upkeep.
• Troubleshoot basic office equipment issues (copiers, scanners, phones, video conferencing tools).
• Coordinate minor service needs with vendors as needed.
• Coordinate employee birthday celebrations (lunch, card circulation, gifts, etc.).
• Assist with planning internal meetings and office events.
• Support company participation in external events (grand openings, groundbreakings, holiday events, team meetings).
• Assist with planning employee travel to conferences and events (e.g., Co- Housing Now, ResMan).
• Assist with onboarding new corporate employees.
• Provide administrative support to team members as needed.
• Assist with gathering and organizing documents (e.g., utility invoices).
• Assist with Accounts Payable processes and workflow management.
• Enter invoices into accounting software while maintaining appropriate supporting documentation.
• Review invoices for completeness and accuracy before processing.
• Assist with vendor setup and maintenance, including collecting W-9s and maintaining vendor records.
• Research vendor inquiries and resolve invoice discrepancies.
• Assist with annual 1099 preparation and reporting.
• Track Certificates of Insurance (COIs) and monitor renewal dates.
• Assist with real estate tax tracking, payment processing, and supporting documentation.
• Assist with utility invoice collection and organization.
• Cross-train on key Accounts Payable functions to provide backup support when needed.
• Support month-end accounting activities as assigned.
• Help maintain accurate accounting records and documentation.
• Assist with miscellaneous accounting projects assigned by the Controller.
• Support ad hoc projects and tasks as assigned.
• The pay range for this role is shown in the posting as hourly wages.

Skills

Organization

Attention to detail

Professional communication

Multitasking

independence

Job description

Delwest Development Corporation is seeking an Office Administrator to be the first contact for visitors and to keep the office running smoothly with attention to detail, proactive support, and comfort with technology, including AI tools.

The role covers front office duties, scheduling, mail handling, vendor coordination, and basic accounting support to maintain a well-organized and professional workspace in Denver, CO.