Administrative Coordinator

Workforce Connections, Inc.; La Crosse (WI); On-site; USD 42,000 - 56,000; Full time

Job summary

Workforce Connections, Inc. is seeking an Administrative Coordinator to handle daily administrative operations, coordinating office systems, technology resources, purchasing, facilities, and support services.

The role collaborates with staff, vendors, and partners to ensure efficient operations and exceptional internal service while advancing WCI's mission. Preferred candidates hold an Associate's or Bachelor's degree with experience in administrative or operations support, strong communication,

Qualifications

• Associate's or Bachelor’s degree preferred; equivalent combinations of education and experience may be considered.
• Experience providing administrative, office management, technology support, or business operations support preferred.
• Strong written, verbal, and interpersonal communication skills required.

Responsibilities

• Coordinate daily administrative functions, office support services, records, and processes.
• Provide first-level support for office technology, software, and equipment including Microsoft 365 and SharePoint.
• Assist with purchasing, facilities coordination, and organizational supply needs.
• Support staff recruitment, onboarding, meetings, events, and special projects.
• Maintain accurate records and identify opportunities to improve administrative efficiency.

Skills

Office administration

Customer service

Communication

Time management

Education

Associate's or Bachelor's degree

Tools

Microsoft Office

SharePoint

Microsoft 365

Job description

At Workforce Connections, Inc. (WCI), we believe that meaningful work changes lives. As a nonprofit organization dedicated to connecting people, work, and training, we provide innovative workforce development, family support, education, and community-based services that empower individuals, strengthen families, support employers, and build thriving communities. Every member of our team plays an important role in creating opportunities, removing barriers, and helping people discover their purpose, passion, and potential.

Position Summary

The Administrative Coordinator supports the daily administrative operations of Workforce Connections by coordinating office systems, technology resources, purchasing, facilities, and organizational support services. This position works collaboratively with staff, vendors, and community partners to ensure efficient business operations, exceptional internal customer service, and a well-organized work environment while advancing WCI's mission. This position contributes to a collaborative, participant-centered culture that values integrity, accountability, innovation, continuous improvement, and exceptional customer service.

Primary Responsibilities

• Coordinate daily administrative functions, office support services, organizational records, and administrative processes.
• Provide first-level support for office technology, software, and equipment, including assigned Microsoft 365, SharePoint, Apricot, and other organizational systems.
• Support financial operations through invoice preparation, accounts payable data entry, gift card inventory management, and related administrative tasks.
• Coordinate technology inventory, equipment setup, software licensing, and vendor support.
• Assist with purchasing, facilities coordination, office maintenance, equipment, and organizational supply needs.
• Support staff recruitment, onboarding, organizational meetings, events, and special projects.
• Maintain accurate records, support compliance with organizational policies and procedures, and identify opportunities to improve administrative efficiency.

Qualifications

Education & Experience

• Associate's or Bachelor's degree in business, office administration, information technology, or a related field preferred. Equivalent combinations of education and experience may be considered.
• Experience providing administrative, office management, technology support, or business operations support preferred.

Knowledge & Skills

• Strong written, verbal, and interpersonal communication skills; excellent organizational, problem-solving, customer service, and time management abilities.
• Ability to coordinate multiple priorities, maintain accurate records, and support daily administrative operations.
• Ability to work collaboratively with staff, vendors, and organizational leadership.
• Ability to exercise sound judgment, maintain confidentiality, and identify opportunities for improvement.

Technology

• Proficiency with Microsoft Office and the ability to learn agency software, cloud-based systems, and business applications.

Other Requirements

• Ability to maintain confidentiality, exercise sound judgment, and travel as needed to perform the essential functions of the position.

Why Join Workforce Connections?

At Workforce Connections, our work changes lives. Every day, our team helps individuals and families build employment, financial stability, and opportunity while strengthening employers and the communities we serve. If you're looking for a career where your work has purpose and your contributions make a meaningful difference, we'd love to hear from you. Workforce Connections, Inc. is an Equal Opportunity Employer.

Applications will be reviewed beginning November 16, 2026. The position will remain open until filled. Interested applicants are encouraged to apply early.