Marketing-Driven Administrative Operations Specialist

Vaco; Birmingham (AL); On-site; USD 55,000 - 65,000; Full time

Job summary

Vaco in Birmingham, AL is seeking an Administrative Operations Specialist onsite to support both office administration and operational initiatives. The role demands strong organization, communication, and proactive cross-team collaboration.

You will handle mail, calendar management, data entry, and assist marketing with campaigns and materials, while maintaining databases and customer records in a dynamic work environment.

Qualifications

• Degree in business, marketing, or related field is a plus.
• Proven experience in an administrative role; marketing support experience is advantageous.
• Excellent communication and interpersonal skills.
• Proficiency in using MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills with attention to detail.
• Ability to multitask and prioritize responsibilities effectively.

Responsibilities

• Manage incoming and outgoing mail and packages.
• Assist with general administrative tasks, including data entry, filing, and document management.
• Coordinate appointments, meetings, and conference room bookings.
• Collaborate with the marketing team to execute marketing campaigns and initiatives.
• Assist in creating and proofreading marketing materials, including brochures, emails, and social media content.
• Help maintain databases and maintain customer information.

Skills

MS Office Suite

Organizational skills

Communication skills

Multitasking

Interpersonal skills

Education

Bachelor's degree in business/marketing or related field

Job description

Vaco in Birmingham, AL is seeking an Administrative Operations Specialist onsite to support both office administration and operational initiatives. The role demands strong organization, communication, and proactive cross-team collaboration.

You will handle mail, calendar management, data entry, and assist marketing with campaigns and materials, while maintaining databases and customer records in a dynamic work environment.