Office Operations & Calendar Coordinator

Paycom; Elgin, Northern (IL, KY); Hybrid; USD 26,000 - 32,000; Full time

Job summary

Paycom in Elgin, IL is seeking an Administrative Assistant to support executives by maintaining filing systems, managing calendars, drafting documents, and handling travel arrangements. The role involves answering calls, coordinating meetings, and ensuring accurate data management and timely responses.

The successful candidate will showcase strong written and verbal communication, multitasking, and discretion with sensitive information while upholding privacy policies in a fast-paced office

Qualifications

• High school diploma or equivalent is required.
• Proven administrative experience is required.
• Superior written and verbal communication skills.
• Strong time-management and multitasking abilities.
• Aptitude for learning new software and systems.
• Knowledge of office suite programs.
• Knowledge of cloud-based software platforms.

Responsibilities

• Maintains physical and digital filing systems.
• Answers phone calls and directs callers to appropriate personnel; schedules appointments.
• Responds to emails and other digital queries.
• Manages calendars for senior staff, including travel arrangements.
• Drafts and edits letters, reports, and other documents.
• Inputs and updates information in databases and spreadsheets.
• Prepares meeting agendas and takes minutes.
• Coordinates logistics for meetings including room setup and catering.
• Operates and maintains office equipment and liaises with maintenance/vendors.
• Keeps sensitive information confidential and ensures privacy compliance.

Skills

Written and verbal communication

Administrative experience

Time management & multitasking

Software learning aptitude

Office suite software

Cloud-based software platforms

Discretion with sensitive information

Education

High school diploma or equivalent

Tools

Office software

Cloud-based platforms

Job description

Paycom in Elgin, IL is seeking an Administrative Assistant to support executives by maintaining filing systems, managing calendars, drafting documents, and handling travel arrangements. The role involves answering calls, coordinating meetings, and ensuring accurate data management and timely responses.

The successful candidate will showcase strong written and verbal communication, multitasking, and discretion with sensitive information while upholding privacy policies in a fast-paced office