Office Operations & Budget Manager

Water Resources Office; Lewistown (MT); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Health Insurance

Paid Leave & Holidays

Retirement Plan

Job summary

Montana Department of Natural Resources and Conservation in Lewistown, MT seeks an Administrative Specialist for NELO to coordinate fiscal and program administration, conduct contracting and procurement, and support payroll and personnel processes. The role reports to the Area Manager and may supervise temporary staff during peak workloads.

Responsibilities include tracking expenditures, processing payments, maintaining records, and assisting staff with recruitment and training.

Qualifications

• Bachelor degree in communications, business administration, accounting, or related field.
• Equivalencies could include an associate degree in office administration with two years of experience.
• Knowledge of government accounting and budgeting.

Responsibilities

• Coordinate accounting and budget activities and prepare financial reports.
• Manage day-to-day office operations, including purchasing and travel.
• Administer contracts, leases, and property inventories.
• Support fire operations—payroll, incident expenses, and reimbursement documentation.
• Assist recruitment, benefits, payroll, and travel processes.
• Recruit, train, and supervise temporary staff during peak workloads.
• Process land use licenses, leases, and contracts with program staff.
• Provide service to visitors and customers; troubleshoot routine software/equipment issues.

Skills

Program administration

Government accounting

Budgeting

Contract administration

Office software SABHRS

Verbal and written communication

Relationship management

Education

Bachelor degree or equivalent

Tools

SABHRS

Relational databases

MS Word

MS Excel

MS Outlook

Job description

Montana Department of Natural Resources and Conservation in Lewistown, MT seeks an Administrative Specialist for NELO to coordinate fiscal and program administration, conduct contracting and procurement, and support payroll and personnel processes. The role reports to the Area Manager and may supervise temporary staff during peak workloads.

Responsibilities include tracking expenditures, processing payments, maintaining records, and assisting staff with recruitment and training.