Administrative Assistant 3 - NELO Office Manager

State of Montana; Lewistown (MT); Sur place; USD 32 000 - 45 000; Plein temps

Avantages offerts par ce poste

Paid leave & holidays

Longevity pay

Insurance package

Telehealth access

Career progression & development

Military leave

Résumé du poste

Montana Department of Natural Resources and Conservation seeks an Administrative Specialist to coordinate accounting, budgeting, and NELO office operations. You will supervise temporary staff, administer contracts, and support fire operations, recruitment, and travel logistics.

The role reports to the Area Manager and requires delivering professional service to internal and external customers while maintaining records and databases.

Qualifications

• Bachelor degree in communications, business administration, accounting, or a related field.
• Equivalencies could include an associate degree in office administration and two years of experience.
• Knowledge of the principles and practices of program administration including governmental accounting and budgeting.
• Contract and lease administration.
• Business English, spelling, composition, and grammar.
• The use of standard and specialized office software (e.g., SABHRS, relational databases, Word, Excel, Outlook).
• Verbal and written communication.
• Establish and maintain effective working relationships with others.
• Communicate effectively verbally and in writing.
• Analyze, interpret, and explain financial data.
• Gather, research, assemble, and present numerical data and narrative information for use by others.

Responsabilités

• Coordinate accounting and budget activities, track expenditures, process payments, and prepare financial reports.
• Manage day-to-day office operations, including purchasing, supplies, records, correspondence, scheduling, and travel arrangements.
• Administer contracts, office leases, and property inventories to support efficient operations and compliance with state requirements.
• Support fire operations by processing hiring paperwork, payroll, equipment records, incident expenses, and reimbursement documentation.
• Assist employees and supervisors with recruitment, benefits, payroll, travel, and other personnel processes.
• Recruit, train, and supervise temporary administrative employees as needed during peak workloads.
• Process land use licenses, recreation use applications, lease documents, and Farm Service Agency contracts in coordination with program staff.
• Provide helpful, professional service to visitors, lessees, employees, and other customers by answering questions and connecting them with appropriate resources.
• Maintain accurate databases and records, develop office procedures, and help staff troubleshoot routine software and equipment issues.
• Prepare meeting minutes, and assist with special projects and other office needs.

Connaissances

Verbal and written communication

Office software proficiency

Knowledge of governmental accounting

Formation

Bachelor degree in communications, business administration, accounting, or related field

Associate degree in office administration + 2 years experience (equivalency)

Outils

SABHRS

Relational databases

Word

Excel

Outlook

Description du poste

Job Description - Administrative Assistant 3 - NELO Office Manager (26142725)

Position Title:

Montana Department of Natural Resources and Conservation's mission is to help ensure that Montana's land and water resources provide benefits for present and future generations.

The DNRC believes employees are their most important asset. The DNRC empowers employees to exercise professional judgment in carrying out their duties. Employees are provided with the training and tools necessary to achieve the mission. Both team effort and individual employee expertise are supported and sustained.

Core Values

The Montana Department of Natural Resources and Conservation’s Forestry and Trust Land Division recognizes that building a collaborative, professional, and inclusive work environment is critical to fulfilling our mission of managing, protecting, and promoting stewardship of Montana’s forests and lands for the benefit of current and future generations and our trust beneficiaries. We hold ourselves to these high standards as we are accountable to the people of Montana.

• We value and respect each other.
• We create collaborative work environments.
• We build and maintain strong relationships.
• We celebrate our successes and take pride in our work

Position Overview

The Administrative Specialist coordinates a variety of fiscal and program administration activities for the Northeastern Land Office (NELO). Duties include performing Area accounting, budgeting, and related fiscal activities; performing NELO administrative operations (e.g., contract administration, procurement, personnel, data management, fire business administration, etc.); and providing administrative and technical support to internal and external customers. The position reports to the Area Manager and supervises temporary personnel as needed.

What You'll Do

Coordinate accounting and budget activities, track expenditures, process payments, and prepare financial reports.

Manage day-to-day office operations, including purchasing, supplies, records, correspondence, scheduling, and travel arrangements.

Administer contracts, office leases, and property inventories to support efficient operations and compliance with state requirements.

Support fire operations by processing hiring paperwork, payroll, equipment records, incident expenses, and reimbursement documentation.

Assist employees and supervisors with recruitment, benefits, payroll, travel, and other personnel processes.

Recruit, train, and supervise temporary administrative employees as needed during peak workloads.

Process land use licenses, recreation use applications, lease documents, and Farm Service Agency contracts in coordination with program staff.

Provide helpful, professional service to visitors, lessees, employees, and other customers by answering questions and connecting them with appropriate resources.

Maintain accurate databases and records, develop office procedures, and help staff troubleshoot routine software and equipment issues.

Prepare meeting minutes, and assist with special projects and other office needs.

Application Materials

Work/life balance.

Generous paid leave (vacation, sick, holidays), with vacation leave increasing with service.

Longevity pay with continued state service.

Health, dental, vision, life insurance, and flexible spending accounts.

Access to free employee medical clinics and telehealth.

Career progression, professional development, and state employee discounts.

Up to 15 days of military leave with full pay.

Minimum Qualifications

Bachelor degree in communications, business administration, accounting, or a related field.

• Equivalencies could include an associate degree in office administration and two years of experience.

Knowledge, Skills, and Abilities (KSAs):

Knowledge of:

The principles and practices of program administration including governmental accounting and budgeting .

• Contract and lease administration .

Business English, spelling, composition, and grammar .

Skills in:

The use of standard and specialized office software (e.g., SABHRS, relational databases, Word, Excel, Outlook, etc.) .

• Verbal and written communication .

Ability to:

Establish and maintain effective working relationships with others .

• Communicate effectively verbally and in writing .
• Analyze, interpret, and explain financial data .

Gather, research, assemble, and present numerical data and narrative information for use by others .

Special Information

Candidates must be eligible to work in the United States. A valid driver's license is required with less than 12 conviction points in the most recent completed 36 months.

Eligibility to Work

Effective May 4, 2026, this agency is participating in E-Verify to confirm employment eligibility. After accepting a job offer and completing Form I-9, your information will be submitted to the Department of Homeland Security and Social Security Administration for verification. For more information about E-Verify, please visit the E-Verify website found here: E-Verify Website .

Applicant Pool Statement : If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection. Training Assignment : This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.

Salary

$28.10 - 28.10 Hourly

Telework Eligibility : Not Telework Eligible Benefits Package Eligibility : Health Insurance, Paid Leave & Holidays, Retirement Plan

Number of Openings

1

Employee Status

Regular Schedule : Full-Time

Job Type

Standard

Shift

Day Job

Travel

Yes, 15 % of the Time

Primary Location

Lewistown Agency : Department of Natural Resources & Conservation Union : 000 - None

Posting Date

Oct 29, 2026, 7:57:04 PM Closing Date (based on your computer's timezone) : Nov 30, 2026, 6:59:00 AM

Contact Name : Lysandra Badilla | Contact Email : [e-mail] | Contact Phone : [phone] Anyone who needs to request a reasonable accommodation in the application or hiring process should contact the HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application. State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.