Office Operations Assistant

State of West Virginia; West Union (WV); On-site; USD 27,000 - 46,000; Full time

Job summary

State of West Virginia seeks a clerical worker to support a correctional facility with scheduling inmate visits, mail processing, document filing, and routine data entry. The role requires basic computer use and attention to detail.

The position involves verifying visitor identities, handling phone calls, typing memos and reports, and maintaining inmate files. Training is basic, with opportunities for growth within the state system.

Qualifications

• High school diploma or equivalent required.

Responsibilities

• Performs multi-step clerical tasks requiring interpretation of procedures and regulations.
• Schedules inmate visits and verifies identity of facility visitors.
• Processes inmate and facility mail; handles phone calls.
• Sorts and files documents; performs routine data entry.
• Assists with typing memos, reports and notices; maintains inmate files.
• Uses OIS system to input inmate file information.

Education

High School Diploma

Job description

Nature of Work

Under general supervision, performs full performance level work in multiple-step clerical tasks calling for interpretation and application of office procedures, rules and regulations. This position schedules inmate visits and verifies the identity of all facility visitors (attorneys, probation/parole, volunteers). Duties may include processing of inmate and facility mail, answering and directing phone calls, sorting and filing documents, and routine data entry. May assist administrative staff with typing memos, reports and notices. Maintain hard copies of inmate files as well as utilizing the OIS system to input inmate file information. Will perform other duties as assigned.

Locations

Doddridge, Harrison, Pleasants, Ritchie, Tyler, Wood Counties

Minimum Qualifications

Training: Graduation from a standard high school or the equivalent.

Other Information

PG: 5 $27,240 - $45,973

Market Rate: $41,124

Affirmation

AFFIRMATION: I certify under penalty of law and disqualification that all statements are true and complete. I authorize the State of West Virginia and any agent acting on its behalf to conduct an inquiry into any job-related information contained in this application. I release the State of West Virginia and any agent acting on its behalf from any and all liability by reason of the request for such information. I further authorize and request each former employer, educational institution, or organization (including law enforcement agencies) to provide all information that may be sought in connection with this application. WE DO NOT ACCEPT THE FOLLOWING DOCUMENTATION: Unofficial transcripts High school diplomas or transcripts Birth certificates Social Security Cards Driver’s Licenses Passports These documents will be removed from your profile if submitted.

• I consent to the above statement.


• Required Question