Office & Operations Assistant

Intellectual Capital Investments (Peter Arnell); Washington (District of Columbia); On-site; USD 42,000 - 64,000; Full time

Job summary

Intellectual Capital Investments in Georgetown, Washington, DC, is hiring an Office & Operations Assistant for a private home office and executive operations. This in-office role requires discretion, reliability, and the ability to adapt as priorities shift.

The candidate should be highly organized, detail-oriented, and willing to learn. Responsibilities include coordinating transportation, managing supplies, and supporting travel for the executive across schedules and projects.

Qualifications

• Detail-oriented and organized with strong judgment under pressure.
• Willing to work in Georgetown, Washington, DC in office daily.
• Valid driver's license required for executive transportation.
• Experience coordinating logistics and vendors preferred.
• Proficiency with Adobe Creative Suite and large-format printing preferred.

Responsibilities

• Support daily operation, organization, and readiness of a Georgetown-based home office.
• Maintain a clean, organized, professional office environment.
• Safely transport the executive to meetings, appointments, and events.
• Coordinate transportation logistics, including routes, parking, and schedules.
• Coordinate with vendors, technicians, service providers, and contractors.
• Operate large-format printers and related production equipment, or learn.
• Prepare printed materials and presentations using Adobe Creative Suite.
• Manage office supplies, equipment, packages, shipping, and deliveries.
• Handle multiple assignments with accuracy and deadlines.
• Adapt quickly when objectives or travel plans change.
• Travel as needed to support the executive, projects, and events.

Skills

Detail-oriented

Organized

Dependable

Proactive

Multitasking

Communication skills

Discretion

Problem solving

Driver's license

Transportation coordination

Tools

Adobe Creative Suite

Large-format printing

Job description

Georgetown, Washington, DC | Full-time, In-office

We are seeking a highly organized, detail-oriented Office & Operations Assistant to support a private home office and executive operations in Georgetown, Washington, DC. The ideal candidate is dependable, professional, willing to learn, and able to pivot as priorities, schedules, and objectives change. This is a hands-on role requiring discretion, strong judgment, attention to detail, and the ability to perform effectively under pressure.

Responsibilities

• Support the daily operation, organization, and readiness of a Georgetown-based home office and executive workspace.
• Maintain a clean, organized, professional, and consistently prepared office and work environment.
• Safely transport the executive to meetings, appointments, events, and other destinations as needed.
• Coordinate transportation logistics, including vehicle readiness, routes, parking, timing, and changing schedules.
• Coordinate with home office vendors, technicians, service providers, delivery teams, and contractors; schedule visits and follow through on open items.
• Operate large-format printers and related production equipment, or be willing and able to learn.
• Prepare and organize printed materials, presentations, binders, project documents, and other production needs using Adobe Creative Suite as required.
• Manage office supplies, equipment, packages, shipping, receiving, errands, deliveries, and pickups.
• Manage multiple assignments simultaneously while maintaining accuracy, deadlines, and strong attention to detail.
• Adapt quickly when objectives, schedules, travel plans, or project requirements change.
• Travel as needed to support the executive, projects, meetings, installations, events, and other operational requirements.

Qualifications

• Highly detail-oriented, organized, dependable, proactive, and comfortable taking ownership of responsibilities.
• Able to multitask, prioritize competing needs, and remain effective under pressure.
• Valid driver's license and confidence transporting an executive safely and professionally.
• Ability and willingness to work in person every workday in Georgetown, Washington, DC.
• Ability and willingness to travel as required, including occasional short-notice travel.
• Familiarity with Adobe Creative Suite, including Photoshop, Illustrator, and Acrobat.
• Experience with large-format printing is preferred; willingness and ability to learn is required.
• Comfortable coordinating with vendors, technicians, contractors, and outside service providers.
• Strong communication, problem-solving, discretion, and follow-through skills.
• Ability to work independently in a private home-office environment while supporting changing executive needs.

What We’re Looking For

We are looking for someone organized, trustworthy, adaptable, resourceful, professional, and willing to learn. The right candidate notices details, anticipates needs, and takes pride in keeping an executive environment running smoothly.