Office & Operations Assistant

Intellectual Capital Investments (Peter Arnell); New York (NY); On-site; USD 52,000 - 60,000; Full time

Job summary

Intellectual Capital Investments (Peter Arnell) in West Village, Manhattan, NYC, is seeking an experienced Office & Operations Assistant for a fully in‑person role. You will support day‑to‑day operations, manage supplies, and assist with large‑format printing and presentation materials.

The ideal candidate is dependable, proactive, and eager to learn, with strong attention to detail and the ability to adapt to changing priorities.

Qualifications

• Familiarity with Adobe Creative Suite, including Photoshop, Illustrator and Acrobat.
• Experience with large-format printing is preferred; willingness to learn is required.
• Valid driver’s license and ability to drive when required.
• Ability to travel approximately 10–40% depending on project needs.
• Ability to work in West Village, Manhattan in person every workday.

Responsibilities

• Support daily office operations, administrative needs, and ongoing projects.
• Maintain a clean, organized, and professional office and workspace.
• Organize supplies, materials, equipment, files, and project resources.
• Operate large-format printers and related production equipment, or learn.
• Assist with printing, preparing, organizing, and assembling presentation and project materials.
• Use Adobe Creative Suite for basic file preparation, editing, printing, and production needs.
• Manage multiple tasks and priorities while maintaining strong attention to detail.
• Adapt quickly to changing objectives, schedules, and project requirements.
• Assist with errands, deliveries, pickups, transportation, and other operational needs.
• Drive company or rental vehicles when required.
• Travel as needed for projects, meetings, installations, events, or operational support.
• Assist with setup, breakdown, packing, shipping, receiving, and movement of materials when necessary.
• Identify problems, communicate issues clearly, and help find practical solutions.
• Support team members wherever needed to keep projects and daily operations moving efficiently.

Skills

Detail-oriented

Organized

Multitasking

Fast-paced environment

Communication skills

Tools

Adobe Creative Suite

Photoshop

Illustrator

Acrobat

Job description

West Village, Manhattan, New York City | Full-time, In-office

This is a fully in-person position based in the West Village of Manhattan. Candidates must be willing and able to work from the office every workday. This is not a remote or hybrid position.

We are seeking a highly organized, detail-oriented Office & Operations Assistant to support the day-to-day operations of a fast-paced and dynamic office environment. The ideal candidate is dependable, proactive, willing to learn, and comfortable adapting as priorities, objectives, and schedules change. This role requires someone who can manage multiple responsibilities simultaneously, maintain a high standard of organization, and remain calm and effective under pressure.

Responsibilities

• Support daily office operations, administrative needs, and ongoing projects.
• Maintain a clean, organized, and professional office and workspace.
• Organize supplies, materials, equipment, files, and project resources.
• Operate large-format printers and related production equipment, or be willing and able to learn.
• Assist with printing, preparing, organizing, and assembling presentation and project materials.
• Use Adobe Creative Suite for basic file preparation, editing, printing, and production needs.
• Manage multiple tasks and priorities while maintaining strong attention to detail.
• Adapt quickly to changing objectives, schedules, and project requirements.
• Assist with errands, deliveries, pickups, transportation, and other operational needs.
• Drive company or rental vehicles when required.
• Travel as needed for projects, meetings, installations, events, or operational support.
• Assist with setup, breakdown, packing, shipping, receiving, and movement of materials when necessary.
• Identify problems, communicate issues clearly, and help find practical solutions.
• Support team members wherever needed to keep projects and daily operations moving efficiently.

Qualifications

• Highly detail-oriented, organized, and dependable.
• Strong willingness to learn new systems, equipment, and processes.
• Comfortable working in a fast-paced environment with changing priorities.
• Ability to multitask and manage several assignments simultaneously.
• Able to work effectively under pressure and meet deadlines.
• Familiarity with Adobe Creative Suite, including programs such as Photoshop, Illustrator, and Acrobat.
• Experience with large-format printing is preferred; willingness to learn is required.
• Valid driver's license and ability to drive confidently.
• Ability and willingness to travel approximately 10-40%, depending on project needs.
• Ability to work in person every workday in the West Village, Manhattan.
• Reliable transportation or commute to and from the office.
• Strong communication and problem-solving skills.
• Ability to work independently while also collaborating closely with a team.
• Willingness to take initiative and assist outside of strictly defined responsibilities when necessary.

What We’re Looking For

More than anything, we are looking for someone with the right mindset: organized, curious, adaptable, dependable, and willing to learn. This is a hands‑on role for someone who takes pride in getting the details right, keeping things organized, and helping a team operate effectively. Priorities may change quickly, so the ability to pivot, think ahead, and maintain composure is essential. The right candidate does not need to know everything on day one but should be motivated to learn, take ownership of responsibilities, and grow with the role.