Office Operations Assistant

State of West Virginia; St. Marys (WV); On-site; USD 36,000 - 48,000; Full time

Job summary

State of West Virginia is seeking an experienced administrative professional to support the Associate Superintendent 2 of Programs and other upper management staff. This role focuses on interpreting policies, coordinating calendars, and providing clerical assistance within a correctional program environment.

Under general supervision, you will schedule inmate classes, organize meetings, manage unit manuals and records, and assist with minutes for monthly POD meetings.

Qualifications

• Graduation from a standard high school or the equivalent.

Responsibilities

• Interpret office policies, rules and regulations and provide clerical support to senior staff.
• Schedule and coordinate meetings, inmate classes, and visitations calendar.
• Manage office supplies and equipment for the assigned unit and inmate units; take minutes for monthly POD meetings, maintain Unit Manuals for each unit, and manage books and reports for inmates.

Education

High school diploma

Job description

Nature of Work Under general supervision, performs advanced level tasks involving interpretation and application of policies and practices. Interprets office procedures, rules and regulations. May function as a lead worker for clerical positions. Provides clerical support to the Associate Superintendent 2 of Programs and other upper management staff. In charge of scheduling and coordinating meetings, inmate classes, and calendar for visitations. This employee will also manage office supplies and equipment for the assigned unit and inmate units. Assist with taking the minutes for the monthly POD meetings, maintains Unit Manuals for each unit, manages books and reports for inmates. Performs other duties as assigned.

State employment offers a variety of benefits.

Minimum Qualifications

• Training: Graduation from a standard high school or the equivalent.