Office Assistant II

Lincoln County; Merrill (WI); On-site; USD 28,000 - 40,000; Full time

Job summary

Lincoln County in Merrill, Wisconsin, is seeking a diligent administrative clerk to support the District Attorney's Office with a range of secretarial and clerical duties.

Responsibilities include handling correspondence, preparing records, reception duties, typing, filing, data entry, and basic billing tasks. The role requires independent judgment in applying procedures and strong organizational skills to keep records accurate and accessible.

Qualifications

• HS diploma or equivalent; 1 year of related experience or training.
• Ability to handle correspondence, prepare records and reports.
• Independent judgment in applying procedures and regulations.

Responsibilities

• Collaborates on criminal case reports with the District Attorney's Office.
• Receives and responds to open records requests.
• Transcribes and types letters, memos, reports, and legal documents.
• Sorts, indexes and files records for assigned divisions.
• Answers calls, maintains appointment calendar, and provides information.
• Prepares weekly and monthly reports.
• Manages billings, ledgers and cost statistics.
• Receives payments and maintains related records.
• Assists with forms and applications at the counter.
• Civil Process: handles related laws, documentation and scheduling.

Skills

Secretarial duties

Administrative tasks

Reception duties

Record keeping

Typing

Filing

Data entry

Interpersonal communication

Education

High School Diploma or equivalent

Job description

JOB REQUIREMENTS: Job Summary This is a broad class involving the performance of varied secretarial and administrative tasks relating to an assigned division. Employees in this class are called upon to handle correspondence, prepare records, perform reception duties, type, file documents and operate a variety of office equipment. The work requires the exercising of independent judgment in the application of office procedures and regulations. This classification differs from that of Clerical Assistant primarily in relieving a supervisor of administrative details, including responding independently to routine correspondence. Directed supervision is provided by the department head or other

Professional Staff. Essential Duties And Responsibilities The Following

• Collaborates with the District Attorney's Office on criminal case reports.
• Receives and responds to open records requests.
• Transcribes and type letters, memos, reports, legal documents, and related material from clear copy, rough draft, or dictation.
• Sorts, indexes and files records and materials relevant to assigned divisions.
• Answers and screens incoming calls, furnishes information and keeps appointment calendar.
• Composes routine replies to general inquiries and correspondence.
• Compiles data and information to assist in the completion of reports, special studies and various projects.
• Prepares a variety of weekly and monthly reports.
• Prepares billings, posts to proper ledgers, tabulates vouchers and gathers annual cost statistics.
• Records financial transactions in the proper records of accounts.
• Orders office supplies and program materials.
• Collects and deposits fees for licenses, permits and departmental services.
• Keeps appraised of related laws, regulations, policies and program procedures.
• Receives payments, issues receipts and maintains related records.
• Works at counter and assists preparing forms and applications and providing information.
• Civil Process- Comprehension of related laws, keep accurate documentation of processes, scheduling and follow up of services.
• Clerk Sheriff Sales for the Sheriff.

OTHER EXPERIENCE AND QUALIFICATIONS:

Must possess a high school diploma or equivalent. One year related experience and/or training; or equivalent combination of education and experience.