Office Operations & Administration Specialist

michelscorporation; Madison (WI); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Life Insurance

401(k)

FSA/HSA

Disability Insurance

Legal Assistance

Identity Theft Protection

Job summary

Michels Corporation is seeking an Office Administrator to support multiple divisions and manage office buildings, ensuring smooth information flow and professional service.

You will handle records, supplies, mail, visitor greeting, vendor coordination, and budget planning while upholding the corporate culture.

The role requires a high school diploma or GED, 3+ years of admin experience, proficiency with Microsoft Office, and a valid driver's license.

Qualifications

• High school diploma or GED or equivalent.
• 3+ years of related administrative experience.
• Proficient in Microsoft Office Suite.
• Must have a valid driver license and acceptable driving record.
• Associate's degree is desirable.
• Experience in customer service (in person or via telecommunications) is desirable.
• Strong written and oral communication skills.

Responsibilities

• Provide administrative support for office operations and procedures (info management, filing, supplies, clerical services).
• Develop procedures for records retention, protection, retrieval, transfer, and disposal.
• Answer phones and greet/direct visitors.
• Organize incoming/outgoing mail.
• Plan office layout, budget development, and cost reduction programs.
• Ensure paperwork is complete, accurate, and timely for approvals.
• Prepare reports for management guidance.
• Manage outside vendors for cleaning, extermination, and other services.
• Perform other duties as assigned.

Skills

Time management

Verbal communication

Written communication

Customer service

Education

High school diploma or GED

Associate's degree (desired)

Tools

Microsoft Office Suite

Job description

Michels Corporation is seeking an Office Administrator to support multiple divisions and manage office buildings, ensuring smooth information flow and professional service.

You will handle records, supplies, mail, visitor greeting, vendor coordination, and budget planning while upholding the corporate culture.

The role requires a high school diploma or GED, 3+ years of admin experience, proficiency with Microsoft Office, and a valid driver's license.