Office Administrator

michelscorporation; Madison (WI); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Life Insurance

401(k)

FSA/HSA

Disability Insurance

Legal Assistance

Identity Theft Protection

Job summary

Michels Corporation is seeking an Office Administrator to support multiple divisions and manage office buildings, ensuring smooth information flow and professional service.

You will handle records, supplies, mail, visitor greeting, vendor coordination, and budget planning while upholding the corporate culture.

The role requires a high school diploma or GED, 3+ years of admin experience, proficiency with Microsoft Office, and a valid driver's license.

Qualifications

• High school diploma or GED or equivalent.
• 3+ years of related administrative experience.
• Proficient in Microsoft Office Suite.
• Must have a valid driver license and acceptable driving record.
• Associate's degree is desirable.
• Experience in customer service (in person or via telecommunications) is desirable.
• Strong written and oral communication skills.

Responsibilities

• Provide administrative support for office operations and procedures (info management, filing, supplies, clerical services).
• Develop procedures for records retention, protection, retrieval, transfer, and disposal.
• Answer phones and greet/direct visitors.
• Organize incoming/outgoing mail.
• Plan office layout, budget development, and cost reduction programs.
• Ensure paperwork is complete, accurate, and timely for approvals.
• Prepare reports for management guidance.
• Manage outside vendors for cleaning, extermination, and other services.
• Perform other duties as assigned.

Skills

Time management

Verbal communication

Written communication

Customer service

Education

High school diploma or GED

Associate's degree (desired)

Tools

Microsoft Office Suite

Job description

Improving America's infrastructure isn't for the weak. It takes grit, determination, and hard work to execute high impact projects. Michels Corporation engages 8,000 people and 18,000 pieces of heavy equipment in our insatiable drive to be the best. Our work improves lives. Find out how a career as an Office Administrator can change yours.

An Office Administrator is responsible for supporting a variety of divisions across the Michels Family of Companies, as well as managing the office buildings. The Office Administrator must demonstrate the ability to develop resources that create timely and efficient workflow. Critical for success is the ability to embody the corporate culture in all interactions and demonstrate professionalism and excellence in customer service.

Why Michels?

• We are consistently ranked among the top 10% of Engineering News-Record's Top 400 Contractors
• Our steady, strategic growth revolves around a commitment to quality
• We are family owned and operated
• We invest an average of $5,000 per employee on training each year
• We reward hard work and dedication with limitless opportunities
• We believe it is everyone's responsibility to promote safety, regardless of job titles.

We offer a comprehensive benefits program including:

• Health, Dental, and Life Insurance
• Flexible Spending Accounts (FSA) and Health Savings Account (HSA)
• Short- and Long-Term Disability Insurance
• 401(k) Retirement Plan
• Legal Assistance and Identity Theft Protection Plans
• (Benefits may vary based on position and location)

Why you?

• You thrive in fast-paced environments under tight deadlines
• You enjoy collaborating and communicating with your teammates
• You like to know your efforts are noticed and appreciated
• You have strong time management, verbal, and written communication skills

Key Responsibilities:

• Provide administrative needs of office operations and procedures such as preparation of information management, security cards, filing systems, requisition of supplies, and other clerical services.
• Formulate procedures for systematic retention, protection, retrieval, transfer, and disposal of records.
• Answer telephones and greet and direct visitors.
• Organizing and sorting incoming and outgoing mail.
• Plan office layout, development of office budget, and cost reduction programs.
• Ensure completeness, accuracy, and timeliness of paperwork for approval.
• Prepare reports for guidance of management.
• Manage outside vendors, ensuring cleaning, extermination, and other services rendered.
• Other duties as assigned.

What it takes:

• High school diploma or GED, 3+ years of related administrative experience, or an equivalent combination
• Proficient in Microsoft Office Suite
• Must possess a valid driver license for the type(s) of vehicles which may be driven and an acceptable driving record as determined by the Michels Review Team.
• Associate's degree (desired)
• Experience in customer service (face to face and/or through telecommunications) (desired)
• Communication skills, both oral and written: accurate, clear and concise (desired)

AA/EOE/M/W/Vet/Disability

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