Office Operations & Administration Lead

Havarti Risk; Indianapolis (IN); On-site; USD 45,000 - 65,000; Full time

Job summary

Havarti Risk in Indianapolis, IN seeks an experienced Office Manager to keep contracting processes moving, coordinate schedules, and maintain office records.

You will support onboarding/offboarding, vendor relations, and basic budget tracking while ensuring a welcoming, organized work environment for leadership and teams.

The role requires strong communication, independence, and proficiency with Microsoft 365, with a focus on improving administrative processes and employee experience.

Qualifications

• Two or more years of experience in office management, administration, operations, or a related role.
• Strong organizational skills and attention to detail.
• Clear, professional written and verbal communication.
• Ability to manage multiple priorities, meet deadlines, and work independently.
• Sound judgment, discretion, and a customer-service mindset.
• Proficiency with Microsoft 365, including Outlook, Word, Excel, Teams, and PowerPoint.

Responsibilities

• Keep customer contracting processes moving.
• Manage day-to-day office operations, supplies, equipment, mail, and shared spaces.
• Coordinate schedules and meetings.
• Maintain office records, policies, contracts, and administrative files.
• Serve as the primary contact for vendors, facilities providers, and building management.
• Support on boarding and off boarding by preparing workspaces, coordinating access, and organizing materials.
• Process invoices, expense reports, purchase requests, and basic budget tracking.
• Identify opportunities to improve administrative processes, workplace organization, and employee experience.
• Provide general administrative support to leadership and teams as needed.
• Help maintain a safe, professional, and welcoming office environment.

Skills

Organization

Communication

Multitasking

Customer service

Independent work

Education

Business degree

Tools

Microsoft 365

Job description

Havarti Risk in Indianapolis, IN seeks an experienced Office Manager to keep contracting processes moving, coordinate schedules, and maintain office records.

You will support onboarding/offboarding, vendor relations, and basic budget tracking while ensuring a welcoming, organized work environment for leadership and teams.

The role requires strong communication, independence, and proficiency with Microsoft 365, with a focus on improving administrative processes and employee experience.