Office Manager

Havarti Risk; Indianapolis (IN); On-site; USD 45,000 - 65,000; Full time

Job summary

Havarti Risk in Indianapolis, IN seeks an experienced Office Manager to keep contracting processes moving, coordinate schedules, and maintain office records.

You will support onboarding/offboarding, vendor relations, and basic budget tracking while ensuring a welcoming, organized work environment for leadership and teams.

The role requires strong communication, independence, and proficiency with Microsoft 365, with a focus on improving administrative processes and employee experience.

Qualifications

• Two or more years of experience in office management, administration, operations, or a related role.
• Strong organizational skills and attention to detail.
• Clear, professional written and verbal communication.
• Ability to manage multiple priorities, meet deadlines, and work independently.
• Sound judgment, discretion, and a customer-service mindset.
• Proficiency with Microsoft 365, including Outlook, Word, Excel, Teams, and PowerPoint.

Responsibilities

• Keep customer contracting processes moving.
• Manage day-to-day office operations, supplies, equipment, mail, and shared spaces.
• Coordinate schedules and meetings.
• Maintain office records, policies, contracts, and administrative files.
• Serve as the primary contact for vendors, facilities providers, and building management.
• Support on boarding and off boarding by preparing workspaces, coordinating access, and organizing materials.
• Process invoices, expense reports, purchase requests, and basic budget tracking.
• Identify opportunities to improve administrative processes, workplace organization, and employee experience.
• Provide general administrative support to leadership and teams as needed.
• Help maintain a safe, professional, and welcoming office environment.

Skills

Organization

Communication

Multitasking

Customer service

Independent work

Education

Business degree

Tools

Microsoft 365

Job description

Havarti Risk is a growing health care actuarial services and software company that is committed to providing strategic and actuarial solutions to health innovators, health plans, and providers. We are led by a team of experienced operators knowledgeable in all aspects of the healthcare finance landscape.

About the Role

Key Responsibilities

• Keep customer contracting processes moving.
• Manage day-to-day office operations, supplies, equipment, mail, and shared spaces.
• Coordinate schedules and meetings.
• Maintain office records, policies, contracts, and administrative files.
• Serve as the primary contact for vendors, facilities providers, and building management.
• Support on boarding and off boarding by preparing workspaces, coordinating access, and organizing materials.
• Process invoices, expense reports, purchase requests, and basic budget tracking.
• Identify opportunities to improve administrative processes, workplace organization, and employee experience.
• Provide general administrative support to leadership and teams as needed.
• Help maintain a safe, professional, and welcoming office environment.

Required Qualifications

• Two or more years of experience in office management, administration, operations, or a related role.
• Strong organizational skills and attention to detail.
• Clear, professional written and verbal communication.
• Ability to manage multiple priorities, meet deadlines, and work independently.
• Sound judgment, discretion, and a customer-service mindset.
• Proficiency with Microsoft 365, including Outlook, Word, Excel, Teams, and PowerPoint.

Preferred Qualifications

• Experience supporting a growing or fast-paced organization.
• Experience with vendor management, budgeting, event coordination, or human resources administration.
• Associate or bachelor’s degree in business administration or a related field.