Administrative Manager

Powers & Sons Construction; Indianapolis (IN); On-site; USD 52,000 - 70,000; Full time

Job summary

Powers & Sons Construction in Indianapolis, IN seeks an Administrative Manager to coordinate the processes that support our local office. This hands-on role manages travel, training and certification records, payroll data entry, office operations, and leadership support.

The administrator keeps information accurate, deadlines visible, and work moving across departments, partnering with HR and Accounting as needed.

Qualifications

• Experience coordinating responsibilities across multiple tasks.
• Strong email, calendar, documents, and spreadsheet use.
• Excellent attention to detail and professional communication.
• Ability to handle confidential information with discretion.

Responsibilities

• Coordinate travel and training arrangements and monitor registrations and completions.
• Enter payroll data, review for accuracy, and escalate discrepancies as needed.
• Coordinate onboarding with HR and prepare materials and office arrangements.
• Oversee office operations including supplies, vendors, and facilities.
• Organize incoming invoices and route for review and approval.
• Support leadership with calendars, meetings, and document prep.
• Maintain electronic records and tracking tools, monitor deadlines, and suggest improvements.

Skills

Administrative coordination

Records management

Deadline management

Computer literacy

Job description

Administrative Manager

Location: Indianapolis, Indiana

Work arrangement: Fully in-office

Reports to: Chief of Staff

Powers & Sons Construction is seeking an Administrative Manager to coordinate the processes that support our Indianapolis office. This hands-on role manages travel, training and certification records, payroll data entry, office operations, and leadership support. The position keeps information accurate, deadlines visible, and work moving across departments.

Key Responsibilities

• Travel and training: Arrange travel and itineraries, manage booking changes, coordinate training registration, and track course completion, certifications, and renewal deadlines.
• Payroll support: Collect and enter payroll data, review completeness and accuracy, resolve discrepancies with the appropriate team members, and submit to Accounting for approval.
• Onboarding: Coordinate administrative onboarding, materials, and office arrangements with HR; collect and route required information.
• Office operations: Coordinate supplies, equipment service, vendors, and routine facility needs. Welcome visitors, handle calls and inquiries, and direct requests appropriately.
• Invoice coordination: Organize incoming invoices, confirm supporting information, and route documents to reviewers and Accounting.
• Leadership support: Assist with calendars, meeting arrangements, document preparation, and administrative follow-up.
• Records and processes: Maintain electronic files and tracking tools, monitor deadlines, recommend practical improvements, and provide additional administrative support as needs evolve.

Qualifications

• Administrative experience coordinating responsibilities, maintaining records, and managing multiple deadlines.
• Strong general computer skills, including email, calendars, documents, spreadsheets, and electronic file management; ability to learn new systems.
• Accuracy and attention to detail, clear communication, and a professional approach with employees, vendors, and visitors.
• Ability to prioritize requests, follow through independently, escalated issues appropriately, and handle confidential information with discretion.

Experience with payroll data entry, travel, training coordination, or onboarding is helpful. Construction experience is not required.