Office Operations & Admin Coordinator

Bon Secours Medical Center; Mechanicsville (VA); On-site; USD 25,000 - 33,000; Full time

Job summary

Bon Secours Medical Center is actively seeking an Administrative Assistant to support daily office operations at our Mechanicsville location. You will handle front-desk duties, manage calendars, prepare memos and reports, and coordinate meetings with attention to detail and professional communication.

The role requires strong organization, multitasking, and proficiency with MS Office tools. Prior office experience and CAP or MOS certification are a plus.

Qualifications

• Proven experience as Administrative Assistant, Virtual Assistant, or Office Admin Assistant.
• Knowledge of office management systems and procedures.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multitask.

Responsibilities

• Answer and direct phone calls in a polite and friendly manner.
• Welcome visitors warmly and make them feel comfortable.
• Schedule appointments and update the calendar.
• Arrange staff meetings and take detailed minutes.
• Prepare communications, such as memos, emails, invoices, reports, and other correspondence.
• Create and maintain filing systems, both electronic and physical.
• Manage projects and research as required.
• Maintain supplies inventory by checking stock to determine inventory levels, anticipating needed supplies, placing, and expediting orders for supplies.

Skills

Administrative experience

Time management

Attention to detail

Written and verbal communication

Organizational skills

Multitasking

Education

High school diploma or equivalent

Associate’s degree preferred

CAP or MOS certification is a plus

Tools

Microsoft Office

MS Excel

MS PowerPoint

Job description

Bon Secours Medical Center is actively seeking an Administrative Assistant to support daily office operations at our Mechanicsville location. You will handle front-desk duties, manage calendars, prepare memos and reports, and coordinate meetings with attention to detail and professional communication.

The role requires strong organization, multitasking, and proficiency with MS Office tools. Prior office experience and CAP or MOS certification are a plus.